Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work. We seek highly motivated team players who are committed to providing superior client service. From paralegals to legal assistants and project managers to office assistants and file clerks, your talent and knowledge will be respected and rewarded at Schwabe.
Real Estate & Land Use Legal Secretary/Assistant - Portland
The Firm is seeking a full-time Legal Secretary/Assistant for our Portland office in the Real Estate & Land Use Practice Group.
The successful candidate will have an ownership mentality of their work product and partnership with timekeepers, high client service acumen, and enjoy working in a team environment. Strong computer research skills, a high level of organization and accuracy, an attention to detail, and some litigation experience preferred.
Additional skills include:
- Ability to meet deadlines and turn work around quickly
- Strong professional oral and written communication
- Experience with scheduling meetings, tracking calendars and arranging travel for 3+ timekeepers
- General administrative responsibilities including, expense reports, time entry and typing correspondence
Preferred Computer Skills:
- Microsoft office suite, including Work, Excel, Outlook and Power Point
Schwabe, Williamson & Wyatt offers competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, profit sharing bonus, tuition reimbursement, EAP, and transit subsidy.
Interested candidates should submit their cover letter, resume, and salary requirements to Melissa Tofell, Legal Support Services Manager at Mtofell@schwabe.com.
Intellectual Property Docketing Specialist - Portland
A large Pacific Northwest law firm based in Portland has an immediate opening in its Docketing department for an experienced Intellectual Property (“IP”) prosecution Docketing Specialist to provide docketing services to the firm’s large IP practice group. The docketing department handles calendaring and reporting for patents and trademarks, both US and foreign cases. The position, which reports to the docketing manager, offers the opportunity to work in a fast paced, challenging, and friendly environment.
The ideal candidate will have knowledge of IP prosecution law as it applies to docketing workflows. Experience as an IP docketing specialist is strongly preferred, however, skilled IP prosecution paralegals, or knowledgeable IP legal assistants with docketing experience may also apply. Experience with Inprotech software will be preferred. The ability to communicate frequently, professionally, and knowledgeably with paralegals, attorneys, and staff is essential. The position requires excellent attention to detail, organizational skills, and the ability to steadily perform under continuous and sometimes heavy workloads with daily deadlines. Applicants should be able to handle flexible work assignments and desire to work as part of a team. Individuals not meeting at least one of the specific IP experience requirements will not be considered.
Examples of duties include: enter, update, and clear deadlines in a computerized docketing system; review cases for docket accuracy; open cases and associate family relationships; close cases; prepare daily docket reports for attorneys and paralegals; download documents from the USPTO PAIR website and more.
The firm offers a competitive salary and excellent benefits package. Interested and qualified candidates should direct their cover letter, resume, and salary requirements to the Docketing Manager at Lray@schwabe.com.
File Clerk - Portland
The firm has an opening for a full-time File Clerk in the Portland office.
Duties include inserting paperwork into existing files, keeping correspondence current and in chronological order, organizing and indexing pleadings, creating inserts for other materials to be filed, and searching for missing files. Projects could include working on large cases where documents need to be numbered and organized into binders, and articles of reference that need to be copied and indexed into binders.
We offer a competitive compensation and benefits package including medical, dental, life and disability insurance, 401(k) Profit Sharing, transit benefits, tuition reimbursement and more.
Qualified and interested candidates should send their resume and cover letter to Melissa Tofell at at Mtofell@schwabe.com.
Conflicts Specialist - Portland
Provides staff assistance in the Records/Conflicts Department by performing conflict searches, updating of conflicts database and matter openings and closure. Performs data entry on a computer terminal and performs general clerical duties required in the Records/Conflicts Department operation.
Supervision of other employees is not a responsibility of this position.
Works under the supervision of the Records Manager.
Essential Functions: Any single position of a class will not usually involve all the duties listed and many positions will involve duties that are not listed.
- Performs data entry work on computer terminal by entering new information into conflicts database. Verifies accuracy of data entry by comparing computerized output to source documents. Performs conflict searches and produces reports for electronic distribution.
- Processes automated client intake forms. Assigns client and matter numbers.
- Performs other duties as required including, but not limited to: Reopening of matters, maintenance of will safes, organization of file banks, maintenance of statistics and logs, assisting attorneys and secretaries by responding to telephone and e-mail inquiries.
- Operates various types of office equipment including laser printers, color label printers, photocopier and fax machine.
Experience and Training
A high school diploma (or equivalent) is required. Two years of responsible and verifiable work experience in general office or clerical environment. An equivalent combination of experience and training which insures the ability to perform the work may substitute for the above.
Knowledge, Skills and Abilities
Possesses the interpersonal skills necessary to communicate with a diverse group of attorneys and staff and to handle all dealings with professionalism, courtesy and tact.
Reading and comprehension skills of a high school graduate are required. Ability to file correspondence, data and legal documents accurately and systematically in accordance with department procedures. Ability to enter data and text using a standard computer keyboard. Ability to learn software database programs. Ability to cooperate with co-workers in accomplishing the goals and deadlines of the department.
Ability to retrieve and distribute materials weighing up to 35 pounds and ability to retrieve and replace objects from shelves 8 feet high (using step stool) in aisles which are 27-1/2” wide.
Work requires sitting for extended periods at a computer workstation. Work frequently requires a high level of mental effort, focus and concentration while performing multiple tasks and duties.
Interested and qualified candidates should submit a resume, cover letter, and salary requirements to the Records Manager at Kkellam@schwabe.com.
The firm has an opening for a full-time experienced Legal Secretary/Assistant in its Business and Corporate practice group in the Portland office.
This position requires 3+ years of experience with business and corporate law, strong secretarial skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter with a positive attitude who enjoys a fast paced, team environment.
High school diploma or GED required. Legal secretary training and/or certification desirable but not essential. Any satisfactory combination of experience and education will be considered.
Interested and qualified candidates should submit a cover letter, resume, and salary requirements to Melissa Tofell, Legal Support Services Manager at Mtofell@schwabe.com.
Chief Talent Officer