Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work. We seek highly motivated team players who are committed to providing superior client service. From paralegals to legal assistants and project managers to office assistants and file clerks, your talent and knowledge will be respected and rewarded at Schwabe.
Litigation Paralegal - Portland
Schwabe, Williamson & Wyatt is seeking an experienced Litigation Paralegal in its Portland office. The Paralegal will work with the Employment Practice Group.
Required skills include 5+ years of litigation paralegal experience, excellent organizational abilities, communication skills, attention to detail, and a desire and ability to take ownership over work assignments and work product. This position requires experience and familiarity with Federal and Oregon State Court, as well as some administrative court experience at the federal and state level. The ideal candidate will have experience in labor & employment and healthcare related litigation. We are looking for a Litigation Paralegal who will be a member of the team who the attorneys can trust to perform excellent work with minimal supervision and interface with clients and opposing counsel as needed. Experience with Relativity and Trial Director are preferred.
A Bachelor’s degree and/or Paralegal certificate is preferred. Any satisfactory combination of experience and education will be considered.
Schwabe, Williamson & Wyatt offers competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, and transit subsidy.
Interested and qualified candidates should submit a cover letter, resume, and salary requirements to Melissa Tofell, Legal Support Services Manager, at Recruiting@schwabe.com.
Office Assistant - Seattle
Job Description: Hybrid position clerical position. 85% (approximately 35 hours) will be spent on performing Office Assistant job duties supporting paralegals and 15% (approximately 5 hours) will be spent performing other clerical tasks such as records management, file management and back-up reception. This position reports to the Seattle Office Manager.
Office Assistant Job Description (85%): Clerical and project support for legal secretaries which includes: Saving emails and electronic files in the case management system (file-siting), FileSite document productions, Download and save e-filings, Scheduling, Create case cover sheets; Travel arrangements, Maintain corporate minute books, Track annual meetings for the corporations practice group, Expense reports and other duties that are clerical in nature. Project support could include working on large cases where documents need to be numbered and organized into binders, and articles of reference that need to be copied and indexed into binders.
Back-up Clerical Duties (15%): Responsibilities include providing back-up reception coverage and coordination. Clerical duties in the Records Department include performing file maintenance and updating of file records and file inventory. Performs data entry on a computer terminal and performs general clerical duties required in the Records Department operation. Performs file inventory using a portable data terminal. Performs other duties as required including, but not limited to: Maintenance of will safes, organization of file banks, maintenance of statistics and logs, assisting attorneys and secretaries by responding to telephone and e-mail inquiries.
Knowledge, Skills and Abilities: Possesses the interpersonal skills necessary to communicate with a diverse group of attorneys and staff and to handle all dealings with professionalism, courtesy and tact. Must have the ability to organize and maintain files with a high level of accuracy. Ability to take direction from multiple people. Ability to work efficiently and independently. Ability to file correspondence, data and legal documents accurately and systematically in accordance with department procedures. Ability to enter data and text using a standard computer keyboard. Ability to learn software database programs.
Physical Capabilities: The Office Assistant position requires walking from one person's station to another and works for people in various stations. The Records Clerk position requires the ability to retrieve and distribute materials weighing up to 35 pounds and ability to retrieve and replace objects from shelves 8 feet high (using step stool) in aisles which are 27-1/2” wide. Computer use for both positions is about 20% of the day at which time the person will sit.
Interested candidates should submit their cover letter, resume, and salary requirements to the Seattle Office Manager at Recruiting@schwabe.com.
Accounts Receivable/Billing Specialist - Portland
Schwabe is seeking a full-time Accounts Receivable/Billing Specialist in their Portland office.
Primary duties include:
- Billing, including E-billing
- General accounting duties
- Spreadsheet maintenance
The successful candidate will have:
- 4+ years collections/billing experience
- Law firm experience and Elite Enterprise/3E Time and Billing a plus
- Strong math and proofreading skills
- Excellent data entry skills
- Superior written and verbal communications
- Advanced MS Excel experience
- High attention to detail and accuracy and ability to multi-task
The successful candidate must be a team player with excellent communication skills and be able to work in a fast-paced environment.
Interested and qualified candidates should submit a resume, cover letter, salary requirements, and specific information about experience to Liz Russell, Accounting Manager, at Recruiting@schwabe.com.
Intellectual Property Legal Secretary/Assistant - Portland
The Portland office is recruiting for an experienced Intellectual Property Legal Secretary/Assistant.
Duties include general secretarial support, as well as:
- Creating templates for communications with the USPTO
- Drafting correspondence, engagement letters to clients and other documents as required
- Obtaining and downloading documents from USPTO web site
- Opening new client files and assisting in major portfolio intakes (related to patents)
- Preparing docket reports, maintaining attorney docket and calendar, and managing client and referral contact database
- Reviewing and learning outside counsel guidelines for various clients
- Processing and saving incoming mail, including correspondence from the U.S. Patent and Trademark Office, in a file management system, such as iManage
- Proofreading of documents as required
- Providing travel arrangements for attorneys as required
The ideal candidate will possess a minimum three years of current IP secretarial experience, administrative skills and computer proficiency using MS Office applications. Experience with Visio and IP databases, such as Inprotech, CPI, etc., is a plus. A strong attention to detail, organizational, written, and oral communication skills, as well as the ability to work in a team environment is a must.
If you or anyone you know is interested and qualified, please submit a resume and cover letter with salary requirements to Melissa Tofell at Recruiting@schwabe.com.
File Clerk - Portland
The firm has an opening for a full-time File Clerk in the Portland office.
Duties include inserting paperwork into existing files, keeping correspondence current and in chronological order, organizing and indexing pleadings, creating inserts for other materials to be filed, and searching for missing files. Projects could include working on large cases where documents need to be numbered and organized into binders, and articles of reference that need to be copied and indexed into binders.
We offer a competitive compensation and benefits package including medical, dental, life and disability insurance, 401(k) Profit Sharing, transit benefits, tuition reimbursement and more.
Qualified and interested candidates should send their resume and cover letter to Melissa Tofell at Recruiting@schwabe.com.
Chief Talent Officer