Privacy Policy

Last Updated: March 2024

This Privacy Statement (the “Statement”) describes the personal information Schwabe, Williamson & Wyatt, P.C. (“Schwabe,” “us,” “our,” and “we”) processes, including through our website, located at http://www.schwabe.com/ (the “Site”) and through other interactions, such as when you attend Schwabe events or receive Schwabe communications.

This Statement addresses specific disclosure requirements from privacy laws and also serves as our ‘notice at collection.’ To learn more, please see U.S. State Privacy Laws and Your Rights. This Privacy Statement is distinct from, or where applicable, supplemental to, our practices related to the collection or use of materials we collect in the provision of our services to clients. This privacy statement may be supplemented by additional disclosures we provide.

CHANGES TO THIS PRIVACY STATEMENT. We may revise this Privacy Statement at any time to enhance transparency. We may also update the Statement, as necessary or as useful, in response to (1) changes in applicable laws, regulations, or standards (2) changes to our processing of personal information or (3) changes to our business operations. For example, we may modify the Statement if a new applicable law requires additional notices or if we intend to collect new categories of personal information. We will post any revised Privacy Statement here and provide a “Last Updated” date at the top of this Privacy Statement. In some cases, we might provide you with additional notice (such as by adding a statement to the homepage our Site). We encourage you to review this Statement regularly to stay informed about our processing of personal information, your rights, and your choices.

1. Information Collected and Processed

Schwabe collects information about you in a number of ways. We collect information directly from you, such as when you subscribe to our mailing list or register for our events. We collect information automatically from you, for example through the use of Cookies and Similar Technologies when you visit the Site or when you engage with Schwabe’s emails. Schwabe may also collect information about you from others, such as those our network and from public sources. We may also make inferences about you, such as the events and topics that may interest you in the future. This information includes:

Identifiers, including your name, email address, and phone number.
Demographic information, such as your general geographic location or other demographic information you may share from time to time. For example, we may collect information about your physical ability if you request an accommodation when you register for a Schwabe event.
Professional and education information, such as your current employer, job title, and educational background.
Commercial information, including information about your business activities in publications.
Financial account information, such as the credit card information you provide for billing purposes.
Your preferences, interests, and affiliations, such as those indicated when you attend our events or express interest in certain types of content. For example, we may infer you are interested in a particular area of law based on your participation in certain Schwabe events.
Communications, such as when you send us email or engage with us on social media platforms.
Audio and visual information, including voicemail recordings and photographs taken at our events.
Internet and Electronic Network Activity, and Interactions, such as the information we automatically collect about your browser, device, or connection when you visit the Site or engage with our emails or other content through the use of <Cookies and Similar Technologies>. Such information may include:

Unique Identifiers, such as those used by cookies and similar technology,
Date and time of your Site visit and duration of visit,
Your traffic patterns and clickstreams,
Type of web browser used and operating system used,
Your IP address,
The website from which you linked to the Site, and
Other similar information about your use of the Site or engagement with our emails.

To learn more about information automatically collected on the Site, please see Cookies and Similar Technologies section below.

2. Use of Your Information

We use your information to provide our services, to market our services, and to conduct business generally. For example, we use your information to:

Respond to your information requests, such as to complete your registration to a Schwabe event for which you’ve RSVP’d.
Notify you about changes to Schwabe, our services, or to provide required notices.
Market our services, including via email and social media platforms.
Contact you to about upcoming events, blog posts, webinars, or to share other content.
Send you legal and industry ‎updates and other information about our services.
Understand our connections and generate insights about our network and the industries we serve.
Tailor your experiences and interactions with Schwabe.
Facilitate billing and process payments.
Ensure that our Site functions appropriately, as well as diagnose and repair problems with the Site.
Improve the Site, Schwabe, our services, and our marketing.
To aggregate and de-identify your information to analyze use patterns of our services and Site or gain other insights about our business.
Consider you for employment with Schwabe, and
Comply with law and regulations, or meet other legal, ethical, or professional requirements.

For these purposes, we combine information we collect from different contexts and/or sources to provide you a more seamless and personalized experience, to make informed business decisions, and for other legitimate business purposes.

Please note that Schwabe’s existing ‎and former clients and other contacts will also be added to Schwabe’s mailing list in other ways ‎as well and will receive marketing communications from Schwabe even if they have not ‎subscribed to our mailing list via this website.‎

3. Who Has Access to Your Information?

We transfer your information to others for legitimate business purposes, as required to conduct business and to comply with law. For example, we may share your information as follows:

(a) Consent

We share or provide access to your information with your consent, at your direction, or to complete any transaction or request you have authorized. For example,

If you attend a Schwabe continuing legal education event, we may share information about your participation in the event with your bar association if you’d like us to do so.
If you wish to make payments online, we may share your invoice and related information with our payment vendor for billing purposes.

(b) Service Providers and other Third Parties

We share your information with third parties, such as our vendors, suppliers or other professional services firms that provide us with services or work on our behalf for the purposes described herein. This may include our cloud service providers, accountants, auditors, or support staffing services. In such cases, these companies must abide by our requirements and are not allowed to use personal information they receive from us for any other purpose beyond providing us with their respective services.

In order to provide our services, we may share your information with others, including expert witnesses, opposing counsel, courts, mediators, regulators, other legal professionals, law enforcement, and other authorities.

Third parties may collect your information on the Site, as described below in Cookies and Similar Technology.

(c) Merger, Acquisition, or Sale

We might transfer your information to a third party (whether affiliated or not), in the event of a sale or transfer of assets ‎or other disposition of all or any portion of our business. In this event, we will, if allowed, use ‎reasonable efforts to notify you when your information is transferred to any third party under this paragraph by ‎posting such notice on the Site and/or by contacting you via the information you have provided us, if any.‎

(d) Required by Law, Legal Protection

Notwithstanding anything to the contrary in this Privacy Statement, we might disclose your information to any third party, without your consent and without notice to you, if we believe we are legally or ethically obligated to do so; if we believe disclosure is necessary to protect, establish, or exercise our legal rights or defend against legal claims; or if we believe disclosure is necessary to otherwise protect our rights, property, and safety, and those of others.

(e) Business and Marketing Affiliates

We may share your information with business and marketing affiliates, including those we collaborate with to host events, offer continuing legal education, or otherwise do business with as part of providing our services.

4. Cookies and Similar Technology

We, along with our service providers, use a variety of technologies to gather information, such as insights about your interactions with the Site and our communications. For example, we use cookies, small files placed on your hard drive or device memory, on the Site to collect information about its use, such as page views. Cookies frequently use a unique, random number to remember information about you, identify you, and to facilitate Site navigation and internet sessions. We also use web beacons, which are embedded into digital content to collect information that helps us understand your engagement with our content, such as whether you have viewed a particular email message and when.

The Site, as well as some of Schwabe’s content and communications, may contain third-party cookies, web beacons, or similar technologies. While these technologies enable us to gather aggregated information and insights about our marketing efforts or other operations, some may also allow third parties to collect or receive certain information over time about your online activities from and across different sites and services. You can opt out of certain types of data processing by a third party by visiting the links provided below.

Cookie(s) Provider	Schwabe’s Use / Purpose of cookie information	To learn about Cookie Provider’s Use of cookie information	How to Opt-Out
Google	Analytics, marketing, audience measurement	How Google uses information from sites that use its services	Opt-out
Canva	Content hosting and analytics	Canva Privacy Policy	You can opt out of Canva collecting more data about you from third-party providers to tailor your experience and messages we send you here. privacy@canva.com.
Vimeo	Content hosting and analytics	Vimeo Privacy Policy	privacy@vimeo.com or Vimeo Privacy Request Web Form

5. Choices Regarding Your Personal Information

You can make choices about Schwabe’s collection and use of your information. For example, you can:

Use browser controls when you visit the Site. Most browsers automatically accept cookies, but you can disable the acceptance of certain cookies at any time by changing the preferences in your browser. Please refer to your browser for information on how to disable and control cookies. If you choose to disable cookies on your browser, you might not be able to use some features of the Site.
Unsubscribe. With each marketing communication, you will be given the opportunity to opt-out of receiving ‎future marketing notices. You may also opt-out of receiving future marketing notices by ‎contacting us at privacy@schwabe.com. If you request that we not contact you for ‎marketing purposes (either by using the unsubscribe mechanism or by sending us an email), we ‎reserve the right to contact you for non-marketing purposes relating to your use of the Site or our ‎ongoing business relationship.

6. U.S. State Privacy Laws and Your Rights

We process your personal information in accordance with applicable U.S. state data privacy laws.

We do not sell or share your personal information. So, we do not offer an opt-out to the sale or sharing of personal information. On our Site and in our communications, we may allow a third party, such as an analytics service provider, to control the collection of your personal information. Please see Cookies and Similar Technologies to learn more about this processing and your choices.

Certain jurisdictions provide individuals with specific rights regarding their personal information. ‎Depending on the jurisdiction in which you reside you may have some or all of the following ‎rights and choices regarding your information.‎ We will not discriminate against you if you choose to exercise your rights.

Access to Specific Information and Data Portability Rights
You have the right to request that Schwabe provide you access to or disclose certain information to you about our ‎processing of your information. Once we ‎receive and confirm your verifiable consumer request, we will disclose to you:‎

The categories of personal information we process about you.
The categories of sources for the personal information we process about you.
The purposes for processing that personal information.
The categories of personal information transferred to third parties, the categories of those third parties, as well as the purposes of such transfers.
The specific pieces of personal information we process about you (to the extent technically feasible, this information will be provided to you in a readily useable format that allows you to transmit this information to another entity without hindrance if you desire).

Deletion and Correction Request RightsYou have the right to request that Schwabe delete or correct any of your personal information that we process, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we will delete or correct (and notify any relevant third parties to delete or correct) your personal information, unless an exception applies.

We may deny your deletion or correction request if an exception applies or retaining the information is necessary. For example, we may retain your information if it is necessary for us or our service provider(s) to:

Complete the transaction for which we collected the personal information, ‎provide a good or service that you requested, take actions reasonably anticipated within the ‎context of our ongoing business relationship with you, or otherwise perform our contract with ‎you;
Help to ensure security and integrity to the extent the use of your personal information is reasonably necessary and proportionate for those purposes;
Exercise free speech, ensure the right of another to exercise their free speech rights, ‎or exercise another right provided for by law; and/or
Comply with any applicable law, regulation, court order, or other legal obligation.‎

Rights to Restrict ProcessingYou may have the right to restrict our processing of certain personal information or to limit transfers of your information. Schwabe does not sell or share your personal information for monetary or other valuable consideration. We do not process sensitive personal information in the ordinary course of business, as described above.

As described in Cookies and Similar Technologies, on our Site, we may allow a third party, such as an analytics service provider, to control the collection of your personal information. Please see Cookies and Similar Technologies to learn more about this processing and your choices.

Exercising Your Rights
To exercise your rights described above, please send us a ‎ request via e-mail to: privacy@schwabe.com.

Only you, or someone legally authorized to act on your behalf, may make a verifiable consumer ‎request related to your personal information. The number of times you can make a verifiable consumer request to exercise your rights may be subject to certain restrictions. The verifiable consumer request must:‎

Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information, or an authorized representative. Where possible, we will attempt to verify your identity by only using personally identifiable information we have previously collected from you, such as an e-mail address. DO NOT SEND US SENSITIVE PERSONAL INFORMATION, such as a social security number or copy of photo id, in your initial request to exercise any available right(s) related to your personal information.
Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you.

Response Timing and FormatWe will confirm receipt of any request to exercise your rights within ten (10) days of receipt, and will endeavor to respond to a verifiable consumer request within thirty (30) days of its receipt. If we require more time, we will inform you of the reason and extension period in writing.

We will deliver our written response by mail or electronically, at your option.

The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your personal information that is readily useable and should allow you to transmit the information from one entity to another entity without hindrance.

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.

Described below are the categories of personal information we process, the sources of the personal information, our primary purposes of processing, and the main categories of third-party recipients with whom we transfer the personal information. For a description of the data points included in each category of personal information, please see the Information Collected or Processed above. From time to time, or as necessary (e.g., to comply with law), we may transfer personal information to other categories of recipients outside of the ordinary course of business as described above.

Category of Personal Information	Sources	Primary Purposes of Processing	Main Categories of Recipients
Identifiers	You, others in our network, and public sources	Provide our services, respond to your requests, communicate with you, market our services, tailor your experiences, facilitate billing, consider you for employment, and more as described in “Use of your Information” above.	Service Providers, such as our cloud and connectivity service providers who enable us to provide our services and operate our business, other third-party service providers, payment platforms, marketing service providers, and data analytics providers.Third Parties, such as search firms and headhunters, bar associations, other third parties related to providing our services, such as expert witnesses and the courts, and third parties, as described in Cookies and Similar Technologies. Business and Marketing Affiliates, such as those we collaborate with to host events or offer continuing legal education.
Demographic information (which may contain sensitive information)	You, others in our network, and from public sources	Provide our services, respond to your requests, tailor your experiences and interactions with Schwabe, and consider you for employment.	Service Providers, such as our cloud and connectivity service providers who enable us to provide our services and operate our business, other third-party service providers, payment platforms, marketing service providers, and data analytics providers.Third Parties, such as search firms and headhunters, bar associations, other third parties related to providing our services, such as expert witnesses and the courts, and third parties, as described in <Cookies and Similar Technologies>.Business and Marketing Affiliates, such as those we collaborate with to host events or offer continuing legal education.
Professional and education information	You, others in our network, and from public sources	Provide our services, respond to your requests, tailor your experiences and interactions with Schwabe, and consider you for employment.	Service Providers, such as our cloud and connectivity service providers who enable us to provide our services and operate our business, other third-party service providers, payment platforms, marketing service providers, and data analytics providers.Third Parties, such as search firms and headhunters, bar associations, other third parties related to providing our services, such as expert witnesses and the courts, and third parties, as described in Cookies and Similar Technologies. Business and Marketing Affiliates, such as those we collaborate with to host events or offer continuing legal education.
Commercial information	You, others in our network, and from public sources	Provide our services, respond to your requests, communicate with you, market our services, tailor your experiences, and facilitate billing.	Service Providers, such as our cloud and connectivity service providers who enable us to provide our services and operate our business, other third-party service providers, payment platforms, marketing service providers, and data analytics providers.Third Parties, such as search firms and headhunters, bar associations, other third parties related to providing our services, such as expert witnesses and the courts, and third parties, as described in Cookies and Similar Technologies. Business and Marketing Affiliates, such as those we collaborate with to host events or offer continuing legal education.
Financial account information	You	Provide our services, respond to your requests, and facilitate billing.	Service Providers, such as our cloud and connectivity service providers who enable us to provide our services and operate our business, other third-party service providers, payment platforms, marketing service providers, and data analytics providers.
Your preferences, interests, and affiliations	You, others in our network, and from public sources	Provide our services, respond to your requests, communicate with you, market our services, tailor your experiences, and consider you for employment.	Service Providers, such as our cloud and connectivity service providers who enable us to provide our services and operate our business, other third-party service providers, payment platforms, marketing service providers, and data analytics providers.Third Parties, such as search firms and headhunters, bar associations, other third parties related to providing our services, such as expert witnesses and the courts, and third parties, as described in Cookies and Similar Technologies. Business and Marketing Affiliates, such as those we collaborate with to host events or offer continuing legal education.
Communications	You	Provide our services, respond to your requests, communicate with you, market our services, and tailor your experiences.	Service Providers, such as our cloud and connectivity service providers who enable us to provide our services and operate our business, other third-party service providers, payment platforms, marketing service providers, and data analytics providers.Third Parties, such as search firms and headhunters, bar associations, other third parties related to providing our services, such as expert witnesses and the courts, and third parties, as described in Cookies and Similar Technologies. Business and Marketing Affiliates, such as those we collaborate with to host events or offer continuing legal education.
Audio and visual information	You	Provide our services, respond to your request, provide our services, communicate with you, market our services, and tailor your experiences.	Service Providers, such as our cloud and connectivity service providers who enable us to provide our services and operate our business, other third-party service providers, payment platforms, marketing service providers, and data analytics providers.Third Parties, such as search firms and headhunters, bar associations, other third parties related to providing our services, such as expert witnesses and the courts, and third parties, as described in Cookies and Similar Technologies. Business and Marketing Affiliates, such as those we collaborate with to host events or offer continuing legal education.
Internet and Electronic Network Activity, and Interactions	Automatically collected through your use of the Site or Schwabe communications	Operate and improve the Site, Schwabe, our services, and our marketing, market our services, and develop inferences about your interests and affiliations.	Service Providers, such as our cloud and connectivity service providers who enable us to provide our services and operate our business, other third-party service providers, payment platforms, marketing service providers, and data analytics providers.Third Parties, such as search firms and headhunters, bar associations, other third parties related to providing our services, such as expert witnesses and the courts, and third parties, as described in Cookies and Similar Technologies. Business and Marketing Affiliates, such as those we collaborate with to host events or offer continuing legal education.

To learn more about the personal information we process, sources of information, the purposes of our processing, and when we share your information, please see the relevant sections above.

Depending on our interactions, we may collect, process, or disclose certain personal information that qualifies as “sensitive” under applicable U.S. state data privacy laws. We only collect such sensitive information as necessary to conduct business or for other legitimate purposes. For example, we only collect financial account information to facilitate payments for our services or as necessary to provide services, and we only collect sensitive demographic information if you choose to share it, such as when you provide information about your disability status to ensure your full participation in an event.

Schwabe may process de-identified personal information. Data is in this state cannot be used to infer information about, or otherwise be linked to, a particular individual. In those instances, and unless allowed under applicable law, we will maintain such information in a de-identified state, and will not try to re-identify the individual.

Please see the Retention and Storage section for information on Schwabe’s retention criteria.

7. Updating and Correcting Personal Information

Notwithstanding any rights you may have under any applicable data protection laws, you may update or change your information we process at any time by sending an email request to privacy@schwabe.com.

If you request that your information be changed or deleted from our databases, we will use commercially-reasonable efforts to remove your information from our databases, subject to certain limitations which may require us to maintain some information.

8. Securing your Information

We use commercially reasonable physical, electronic, and managerial security measures to assist ‎in protecting against the loss, misuse, and unauthorized alteration of your information that is under our control. ‎Unfortunately, no data storage system, or system of transmitting data over the Internet, can be ‎guaranteed to be 100% secure. As a result, we cannot guarantee the security of our network, the ‎means by which personal information is ‎transmitted between your computer and our network, or any personal information provided to us or to any third party through or in ‎connection with the Site.‎

9. Retention and Storage

We consider the following factors when determining how long we retain and store your information:

Our legal and contractual obligations,
Our professional and ethical responsibilities,
The purpose for which your information was collected or processed,
Your requests to delete the information,
Retention periods in applicable laws and regulation, and
Our legitimate business purposes. We may retain your data to the extent it is necessary to prevent fraudulent activity, to protect ourselves against liability, and to allow us to enforce our contractual or other rights and to pursue available remedies and limit any damages we might sustain.

Schwabe stores personal information in the United States and other jurisdictions where do business. We take steps to process personal information in accordance with this Statement’s provisions and applicable law, including those related to the cross-border data transfers.

10. Links to Third-Party Websites, Products, and Services

This Privacy Statement applies only to the information Schwabe collects and processes. The Site, our content, or our communications could contain links to other websites (“Linked Sites”), products, and services that are not owned or controlled by us. We are not responsible for and have not reviewed the privacy practices of the Linked Sites, or the owners or operators of the Linked Sites, products, or services. We shall not be responsible or liable in any way as a result of your use of any Linked Site and/or purchase and/or use of any linked products or services.

11. Social Sharing Features

The Site might enable social sharing features and other integrated tools, which let you share data with third parties. The use of such features enables the sharing of information with your friends or the public, depending on the settings you establish with the entity that provides the social sharing feature. For more information about the third party and scope of the third party’s data collection and processing in connection with social sharing features, please review the third party’s privacy statement providing these features.

12. Intended Users of the Site

The Site is intended for adults only. We do not knowingly process information from children. If you’re a parent or guardian of a child and become aware that your child has provided personal information to us, contact privacy@schwabe.com. If we learn that we’ve collected a child’s personal information, we will process such information in accordance with applicable law.

13. Contact Us

If you have any questions about this Privacy Statement, our processing of your information, or your privacy rights, please contact us at:

Schwabe, Williamson & Wyatt, P.C.
Privacy & Client Relations Department
1211 SW Fifth Avenue, Suite 1900
Portland, Oregon 97204
503.222.9981
privacy@schwabe.com