Menu
Get In Touch
Share

Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings


Registered Agent Specialist 

Schwabe, Williamson & Wyatt has an opening in the Portland office for a full-time Registered Agent Specialist.

The successful candidate will have strong organizational skills and attention to detail, as well as excellent written and verbal communication skills. The successful candidate will work well under pressure in a team-oriented environment, with an emphasis on client service. A familiarity with a law firm environment is preferred. The position requires the abilities to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned.  

 Essential Functions:

Data entry into database with high degree of accuracy, including receipt of annual report renewal notifications;

Database maintenance and ability to extract a variety of reports;

Docketing annual report and various corporate maintenance due dates;

Accept and process Service of Process (legal documents);

Drafting letters to clients to forward legal documents, filing confirmations, business licenses, and other mailings made upon a company;

Drafting of Information Change forms, and letters/emails to company for forward such forms; Preparation of PowerPoint materials;

Perform research of state corporation records to gather a variety of information regarding company registrations, including downloading of company records in database or spreadsheet format to sort and search for missing records;

Support and backup to other RAP Team members that may include:

            Drafting engagement letters and Annual Company Information Forms;

            Drafting Resignation as Registered Agent documents;

            Receipt and distribution of daily mail;

            Receipt of executed engagement letters, Annual Company Information Forms, and annual fee payments from clients;

            Invoicing;

            Answering designated program phone line to take payments by phone, answer general program questions, or take and forward messages to appropriate team member;

            Annual Report filings.

 Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

 Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Access, Outlook and PowerPoint
  • Experience with database management and data entry
  • Interaction
  • Elite
  • FileSite
  • Intapp

 The person in this position does not perform legal work.


This position is 40 hr/week position, Monday through Friday 8:00 am to 5:00 pm. Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Office Assistant – Portland

Schwabe Williamson & Wyatt is seeking a full-time Office Assistant in the Portland office.  This individual will ‎provide support to the secretaries, paralegals, and attorneys in the Litigation Department. This position will be in-person in the office.

The Office Assistant must deliver excellent internal and external client service in a professional manner.  In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Functions:

  • Organizing files, creating pleading indexes, closing files and working with the records department.
  • Contact entry into Interaction
  • Drafting correspondence shells
  • Process invoices for payment and prepare check requests
  • Make travel arrangements
  • Prepare expense reimbursements
  • Project support under legal assistant or paralegal supervision
  • Errands such as delivery of documents to opposing counsel
  • Electronic file management, including saving emails to Filesite
  • Transcription
  • Scanning incoming mail and dispersing to the legal assistants or saving to Filesite
  • Copy and scanning projects
  • Assist with mailing large mailings
  • Prepare UPS/FEDEX slips for overnight delivery

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills and can make decisions quickly

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp
  • Estate Works

Required Education and Experience:

  • High School diploma or GED required and one year of office experience. Any satisfactory combination of experience and education will be considered.
  • Experience working in a law firm is a plus.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Employment Legal Assistant - Portland

Schwabe, Williamson & Wyatt has an opening for a full-time experienced Legal Secretary/Assistant supporting Employment attorneys in the Portland office. This position currently is working remote.

This position requires 5+ years of experience with employment law, strong secretarial skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment.

Essential Duties:

  • Creating shell documents and pleadings via Payne Forms
  • Preparing documents for filing in Federal and State Court
  • Pulling and preparing documents for notebooks
  • Processing legal documents for distribution and electronic storage
  • Making travel arrangements and scheduling calendar appointments and meetings
  • Running conflicts checks and setting up new clients and matters
  • Performing administrative work including filling, typing, and special projects

Required Experience and Competencies:

  • Knowledge of all aspects of employment law
  • Knowledge of Federal and Oregon State Court, as well as administrative court experience
  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills and can make decisions quickly

Preferred Computer Skills:

  • Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp Time and Open


Required Education and Experience:

  • 5 years of legal experience with employment law
  • Bachelor’s degree and/or Paralegal certificate is preferred. Any satisfactory combination of experience and education will be considered.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Paralegal Trainee - Portland

Schwabe, Williamson & Wyatt has an opening for a full-time Paralegal Trainee in the Business and Transactions Department in its Portland office. 

This position requires strong computer skills and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment.

Essential Functions:

  • Examine, analyze, organize, index and maintain files. Files consist of, but are not limited to pleadings, memoranda, research, correspondence, transaction and minute books or other corporate records.
  • Perform online and general research, such as legal research and legislative history research.
  • Prepare articles of incorporation, by-laws, organization minutes, stock certificates for initial subscribers, certificate of formation, limited liability company agreement, certificate of limited partnership, and limited partnership agreement.
  • Prepare and maintain minute books, corporate seal, stock certificates, stock ledgers, and option grant notices.
  • Prepare notice, agenda, annual meeting minutes, certified list of shareholders qualified to vote at annual meeting, proxy statement, certificate of mailing, and certificate of elections.
  • Prepare written consent of shareholders and/or directors in lieu of regular or special meetings for approval of actions.
  • Prepare resolutions, waivers, minutes, Secretary’s Certificate, and transaction related documents.
  • Prepare Deeds.
  • Assist with closing documents for financial transactions, including tracking signature pages and organizing/preparing closing binders.
  • Perform filings in all states of articles of incorporation/organization or foreign registration, and annual/biennial reporting, by submittal electronically or by mail or fax.
  • Draft documents using the firm’s word processing software and perform data entry when required.
  • Ability to bill 1200 annually.

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills and can make decisions quickly

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • FileSite
  • Intapp
  • Entity Manager

Required Education and Experience:

  • A high school diploma or GED
  • Two years of office experience
  • One year of law firm experience
  • A legal assistant’s certification or paralegal certificate preferred. Any equivalent combination of experience and education will be considered.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

 


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎

Christina York, SPHR, SHRM-SCP
Human Resources Director
cyork@schwabe.com
Direct: 503-796-2467

Grow Your Career