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Legal Professionals

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings


Legal Assistant/Secretary – Seattle, WA

Schwabe Williamson and Wyatt is looking for a talented and driven Legal Assistant/Secretary to work on a fast moving and dynamic business legal team.  The legal assistant will support business structuring, contracts, acquisitions, and business development.  Must have willingness and capacity to learn, collegiality, creativity, tact in working with clients and colleagues, curiosity, and detail orientation.  The legal assistant will communicate with other team members, external partners, and clients.  Must enjoy working in an entrepreneurial environment that is client and results driven and be able to work under pressure at times to handle a wide variety of activities and confidential matters with extreme discretion.  The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.  Communications, business, or legal background preferred.  Bachelor’s degree and three plus years of experience are required.  

Tasks will include:

  • Broad variety of administrative tasks for attorneys: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for meetings
  • Plans, coordinates and ensures schedules are followed and respected. Provides "gatekeeper" and "gateway" role
  • Communicates directly, and on behalf of attorneys, with other team members and clients
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the attorneys
  • Demonstrate leadership to maintain credibility, trust and support with colleagues and clients
  • Manage a variety of projects for attorneys, including managing documentation for deals, organizing deal folders and client files, filings with Secretary of State, filings with IRS, business registrations, creating pitch decks (and other PowerPoints), and support for business development efforts
  • Edit and format documents, draft correspondence, and other tasks that facilitate client work
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
  • Follow up on contacts made by attorneys and supports the cultivation of ongoing relationships

Qualifications:

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Strong interpersonal skills and the ability to build relationships with colleagues and clients
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Forward looking thinker, who actively seeks opportunities and proposes solutions

Education and Experience Requirements:

  • Bachelor's degree required
  • 3 plus years of experience supporting executives or attorneys
  • Experience and interest in internal and external communications, client development, and excellent work product
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat

Interested and qualified candidates should submit a cover letter, resume, and salary requirements ‎to the Hiring Manager at Recruiting@schwabe.com.


Legal Administrative Assistant – Portland, OR

Schwabe, Williamson & Wyatt “Schwabe”, a leading Pacific Northwest law firm with ‎over 170 attorneys across eight offices, is seeking an Administrative Assistant to work closely with the firm's Talent Management Department.  Our ‎lawyers provide exceptional legal counsel, and that is critical, but our value goes beyond that. We ‎don’t sit around and wait for the phone to ring. We get out of the office and put on hard hats to ‎meet clients where they are, in their industries. This helps us see around corners, spot trends and ‎navigate approaching challenges before they become problems. That is why clients put us in the ‎leadership circle and consider us partners in the business. Our understanding of six key ‎industry ‎sectors—Healthcare; Manufacturing, Distribution and Retail; Natural Resources; Real Estate and ‎Construction; Technology; and Transportation, Ports and Maritime —allows us to help clients ‎achieve success through ideas, advice, and exceptional ‎legal counsel.  We are looking for ‎someone with a strong work ethic who is eager to work with us in supporting the firm’s staffing needs.  Located downtown, this role will provide high-level administrative support to firm management by handling confidential information and performing clerical functions such as correspondence, receiving visitors, arranging conference calls and scheduling meetings.

The role will entail the following:

  • Provide support for direct reports including schedule meetings, arrange travel, expense forms, and additional general help as needed.
  • Provide daily coverage support for Legal Support Services Manager including fielding sick calls, and ensuring all communication has been provided to all applicable parties.
  • Provide organization and support to review process for Legal Support Services Manager.
  • Assist with the tracking and gifting of anniversaries and parental leave baskets to employees.
  • Handles special projects on a regular basis.

Competencies and Characteristic:

  • High level of job ownership and accountability
  • Confidentiality
  • Strong attention to detail
  • Team oriented mentality
  • Scheduling in Outlook
  • File site knowledge, specifically in search capabilities
  • Strong organizational skills
  • High professionalism
  • Vendor management
  • Eight years of administrative experience
  • Two years of law firm experience preferred

 Interested and qualified candidates should submit a cover letter, resume, and salary requirements to the Hiring Manager at Recruiting@schwabe.com.


Litigation Legal Secretary/Assistant – Portland, OR

Schwabe, Williamson & Wyatt’s Portland office is seeking an experienced Litigation Legal Secretary/Assistant for its Products Liability practice group.  ‎ 

The position requires superior litigation secretarial skills, including detailed knowledge of the Federal Rules of Civil Procedure and local rules, and similar experience with Oregon state court practice and rules.  All candidates must have very strong client relationship skills and a willingness to be part of a team.  Strong computer skills and the ability and willingness to learn and adopt to new technology on an ongoing basis are a must. The successful candidate will be very well organized and able to actively manage all aspects of a busy litigation practice, will be detail-oriented and efficient, will turn work around quickly, and will possess strong oral and written communication skills. 

 High school diploma or GED required.  Legal secretary training and/or certification desirable but not essential.  Any satisfactory combination of experience and education will be considered. 

 Interested and qualified candidates should send their resume and cover letter to Melissa Tofell, Legal Support Services Manager, at Recruiting@schwabe.com.


File Clerk – Portland, OR

Schwabe, Williamson & Wyatt has an opening for a full-time File Clerk in its Portland office. Duties include inserting paperwork into existing files, keeping correspondence current and in chronological order, organizing and indexing pleadings, creating inserts for other materials to be filed, and searching for missing files. Projects could include working on large cases where documents need to be numbered and organized into binders, and articles of reference that need to be copied and indexed into binders.

The position requires the ability to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned.  The successful candidate will have a high school diploma or GED and one year of office experience.  The successful candidate will possess a high level of organizational skills; the ability to handle multiple tasks under pressure; strong written and oral communication skills; and the ability to communicate interpersonally with all staff levels, including attorneys, in a professional manner.

We offer a competitive compensation and benefits package including medical, dental, life and disability insurance, 401(k) Profit Sharing, transit benefits, tuition reimbursement and more.

Qualified and interested candidates should send their resume and cover letter to the Legal ‎Support Services Manager, Melissa Tofell at Recruiting@schwabe.com.


Contact Us


Katje Chiller
Chief Talent Officer
kchiller@schwabe.com
Direct: 503-796-2467‎