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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings


Business Manager – Portland, OR

Schwabe, Williamson & Wyatt, a leading Pacific Northwest law firm, is seeking a results-driven Business Manager to work with our CEO and C-suite.

We are looking for someone with a strong work ethic and initiative who is eager to work with us in supporting the firm’s strategic initiatives and day to day firm operations. As leadership’s “right-hand ‎person,” this high-level role requires a skilled individual who possesses strong emotional intelligence, is self-motivated, and has strong financial and analytical ‎skills. The successful candidate will be able to anticipate unmet needs, have difficult conversations, and handle multiple initiatives and constant deadlines. They will have the ability to prioritize projects based on assessing urgency and importance. The Business Manager is key to implementing both change initiatives and operational plans that support the Firm, CEO, and Chiefs’ operational and strategic goals. The ideal candidate works independently and functions well in a collaborative team environment.

This position is based in our Portland, OR office and will report to the CEO.

Job Responsibilities

This role has responsibilities in five key areas:

  1. Support the firm’s strategic and business planning processes and execution;
  2. Organize, track and ‎facilitate communication and share information among leadership;
  3. Work on cross-disciplinary projects with the firm’s operational leaders; CEO, Chiefs and Leadership Cabinet (Board, Industry Group Leaders, Department Heads);
  4. Support the CEO in the role as Board Chair, as requested by the CEO and Chiefs; and  
  5. Develop project and communication plans and scorecards to evaluate progress and measure the effectiveness ‎of initiatives.

This position must: ‎

  1. Work with leadership to align their meetings, actions, and communications in support of agreed-upon goals and priorities. ‎
  2. Use expert communication skills, including experience producing effective written and verbal communications for ‎executives.‎
  3. Work collaboratively across departments, offices, and industries to help achieve strategic plan goals.
  4. Demonstrate the ability to handle confidential information with discretion. ‎
  5. Understand how to get things done or who to ask by having robust project management capabilities.
  6. Demonstrate accurate and detailed analytical thinking, financial acumen, and business insights.

Strategic Direction: Help firm leadership maintain momentum on mission-critical projects and stay abreast of important decisions or deadlines. Perform diligently on projects and initiatives by understanding critical strategic goals.

Management and Facilitation: Manage special projects/initiatives. Facilitate follow up of action items from leadership meetings and ‎retreats. Work with CEO, Chiefs, and Leadership Cabinet on a master planning cycle for ‎the firm as it applies to Departments and Industries. Ensure that decision-making processes are explicit, follow-up actions from meetings are clear, ‎and commitments to act get completed by agreed-upon deadlines.‎ A successful Business Manager will exert tenacity in these efforts. 

Measurement and Evaluation: Develop or use existing firm tools and processes to ensure alignment, effectiveness, and efficiency across the firm in pursuing strategic goals. Prepare materials ‎summarizing relevant information for the CEO and Chiefs, including gathering essential project data.

Knowledge of Business Operations: Prepare reports for senior management and work on firm policies. This position will develop proven management tools to research, analyze, and improve efficiencies.

Education and Experience

  • A bachelor’s degree in business administration, business management, or other related field is mandatory. MBA is strongly preferred.
  • At least five years’ experience in a management position.
  • Project management experience strongly preferred.
  • Knowledge of law firm operations or familiarity with professional services environments is preferred.
  • Ideal candidates will be familiar with law firm operations, legal accounting, and finance, the elements of law firm profitability at the client and matter level as well as the attorney level. They will understand the challenges of local office operations.

Travel

This position may require occasional travel to other office locations.

About Schwabe, Williamson & Wyatt 

Schwabe, Williamson & Wyatt is a law firm that offers a new type of client experience based ‎on a ‎deep industry focus. We provide a wide range of legal services to our clients through ‎‎‎comprehensive, ‎proactive, and industry-focused advice to help them achieve their goals. We ‎‎focus on six industry ‎groups: Healthcare and Life Sciences; Technology; Transportation, Ports, and Maritime; Real ‎‎Estate and ‎Construction; Natural Resources; and Manufacturing, Distribution, and Retail. With ‎more ‎‎than ‎‎180 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎with ‎offices in Portland, Eugene, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

 All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, or other status protected ‎by law.

Apply Now

Interested and qualified candidates should submit a resume and cover letter ‎to the HR Director at Recruiting@schwabe.com.


Legal Assistant/Paralegal - Seattle 

Schwabe, Williamson & Wyatt is seeking an experienced full-time Legal Assistant/Paralegal in downtown Seattle.

The Legal Assistant/Paralegal must deliver excellent internal and external client service in a professional manner while also providing support for three to four timekeepers. The successful candidate will have a minimum of four years’ experience in transactional matters, with an emphasis on estate planning and trust administration matters. The candidate will have an ownership mentality of their work product and partnership with attorneys, high client service acumen, and enjoy working in a team environment. Strong research skills, a high level of organization and accuracy, and an attention to detail are essential.

Essential Functions:
  • Support up to four estate planning and transactional
  • Knowledge of all aspects of the administration of decedent’s estates, trusts, conservatorships and guardianships, including preparing and filing all probate court/estate administration
  • Calendar and docket
  • Open new matters, create and draft engagement letters and scope
  • Communicate with clients, courts, experts and opposing
  • Coordinate calendars, travel plans and expense reports for multiple
Advanced Functions (not required, but desired):
  • Collect, evaluate, maintain and monitor assets, income and expenses and analyzing ongoing cash
  • Draft deeds, transfer tax affidavits, and arrange for
  • Facilitate asset transfers and
  • Calculate and funding
  • Prepare quarterly, annual and tri-annual
  • Assist in compiling tax information for senior paralegal to prepare federal and Washington estate tax returns.
  • Examine and prepare summaries of estate planning
Competencies:
  • Ability to manage multiple projects, activities and tasks simultaneously
  • Highly developed organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills
Required Education and Experience:
  • At least four years of legal office experience
  • A Bachelor’s degree and/or Paralegal certificate is preferred. Any satisfactory combination of experience and education will be
  • Knowledge in the following computer programs: Microsoft Word, Microsoft Excel and Outlook, Adobe, Elite, iManage/Filesite, InTapp, GEMS, and Estate
  • Experience with Estate

Interested and qualified candidates should submit a cover letter and resume to Heather Kelly, Seattle Office Manager, at Recruiting @ schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.


Business Development Coordinator ‎- Portland, OR, Seattle, WA, Mountain View, CA

Schwabe, Williamson & Wyatt, a leading Pacific Northwest law firm with over 180 attorneys across eight offices, is seeking a Business Development Coordinator to work closely with the firm's Client Relations Team and support the Industry Group Managers (IGM).

This is an exciting opportunity for the right candidate as Schwabe has transformed to serve clients by industry. Our understanding of six key ‎industry sectors—Healthcare and Life Sciences; Manufacturing, Distribution and Retail; Natural Resources; Real Estate and Construction; Technology; and Transportation, Ports and Maritime —allows us to help clients achieve success through ideas, advice, and exceptional ‎legal counsel. We are looking for someone with a strong work ethic and initiative who is eager to work with us in supporting the firm’s strategic plan. The Client Relations team is fast-paced and dynamic, seeking a team member with fresh ideas who is eager to embrace evolution to better serve our clients and innovate within the legal marketing and business development fields.

The role will entail the following:‎

  • Pitches and Marketing Collateral: Assist with the production and review of pitch materials, RFP responses, ‎PowerPoint presentations, e-blasts, press releases, internal communications, and other materials.
  • Research: Collaborate with Knowledge Management to conduct and disseminate research/gather intelligence for prospect/client presentations, RFPs/proposals, competitive intelligence, etc.
  • Contact Relationship Management: Update contact information for clients, alumni, and friends of the ‎firm in interaction, the firm’s ‎contact management database.
  • Pipeline Management: Track and capture all relevant information on client and prospect RFPs and proposals.
  • Sponsorships: Work with IGM to strategically fill tables with the correct attendees, both internal and external.
  • Website: Update and maintain ‎attorney biographies and other website/intranet content.
  • Public Relations: Work with IGM to effectively promote industry initiatives/events/partnerships, etc.
  • Client Engagement: Assist team in event logistics, execute event deliverables, attend and staff events as needed.
  • Writing: Attend educational tours/seminars and produce client-focused content to highlight takeaways.
  • Meetings and Follow up: Assist in the planning and scheduling of meetings, including arranging logistics ‎to ensure proper audio/visual and catering set-up.
  • Budgeting: Submit budget requests through Concur; send check requests for vendors, sponsorships, etc.
  • Other administrative duties and responsibilities as assigned.

Specific Requirements:

  • The ideal candidate has a strong work ethic, shows initiative, is detail-oriented, and is a self-starter with excellent ‎writing and ‎communication skills.
  • Bachelor’s Degree in marketing, communications, business or related field with at least two years of experience.
  • Strong writing and communication skills.
  • Project management and organizational skills are key to success.
  • Diplomacy, tact and ability to maintain confidentiality.
  • Ability to operate in a fast-paced environment and to juggle multiple priorities/projects.
  • Special awareness around delivering exceptional client service.
  • Proficient in MS Office Suite (Word, PowerPoint, Excel, etc.).

Interested and qualified candidates should submit a resume and cover letter ‎to the Hiring Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Research Librarian/Analyst - Portland

Schwabe, Williamson & Wyatt is seeking an experienced full-time Research Librarian/Analyst in its downtown Portland office.

As part of the Research & Library Services (RLS) team, in conjunction with the Knowledge Management (KM) Department, provides legal and business research and reference services for the firm’s attorneys and staff. Performs public records research, and makes recommendations regarding potential clients in accordance with confidential firm procedures. Assists users in the selection of research tools, develops tutorials and guides, and provides online and in-person training.

Essential Functions:

  • Generate packages of background information on potential individual and business clients, evaluate risk, and make recommendations based on established guidelines and procedures.
  • Provide legal and business research services including reference interviews, in-depth information retrieval, evaluation, and synthesis based on the specific needs of the requestor.
  • Provide reference services including document delivery, selection of appropriate resources, password maintenance, interlibrary loans, and other reference tasks as assigned.
  • Maintain a familiarity with research and legal workflow resources, including discovering and evaluating new information sources.
  • Primary responsibility for the education and training on research databases, forms, and other resources managed by the KM department.
  • In conjunction with other KM staff, develop training materials, tutorials and guides.
  • Support the knowledge management staff and initiatives as needed.
  • Perform library maintenance tasks which may include checking in and routing periodicals, labeling books, maintaining records in internal databases, shelving books, and transitioning from print to electronic resources.
  • Contribute to collection development by identifying and evaluating resources.
  • Coordinate ordering of requested resources.
  • Market research and KM services and offerings to all attorneys and staff.
  • Assist as requested with audit procedures.
  • Provide backup coverage for other department staff.
  • Assist the Director with administrative responsibilities as assigned.

Competencies:

  • Knowledge of basic legal reference resources and excellent online research skills including Lexis, Westlaw, Bloomberg, courts and dockets, business and corporate databases, public records databases, and other online and internet resources.
  • Must possess a thorough knowledge of information systems and databases as normally acquired through a Master's degree in library and information science.
  • Experience with web-based online public access catalogs.
  • Proficient with multiple computer applications, especially Microsoft Office and Adobe.
  • Highly dependable, punctual, and able to provide high-quality service in a fast-paced environment; highly developed service orientation.
  • Ability to work independently with minimal supervision and as a team member.
  • Excellent organizational and analytical skills; must have the ability to retain and manage a high level of detail.
  • Interpersonal skills necessary to communicate effectively with a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
  • Must be able to understand and follow law office procedures.
  • Must be able to quickly prepare and deliver written and verbal reports to attorneys, staff, and management.
  • Ability to operate general office equipment efficiently.
  • Ability to retrieve and distribute print volumes, push and pull carts of books, equipment, and packages weighing up to 40 pounds and ability to retrieve and replace objects from shelves of up to 7-8 feet high.

Required Education and Experience:

  • Masters in Library/Information Science required.
  • One year of professional law library experience, preferably in a research role. Law firm experience highly preferred.
  • Excellent legal, business, and public records research skills.
  • Computer/internet skills with proficiency in MS Office and Adobe Acrobat and use of various online research databases.
  • Excellent verbal and written communication skills.

Interested and qualified candidates should submit a cover letter, resume and salary requirements ‎to Alana Carson, Director of Knowledge Management, at Recruiting@schwabe.com.‎

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎