Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work. We seek highly motivated team players who are committed to providing superior client service. From paralegals to legal assistants and administrative staff to office assistants and file clerks, your talent and knowledge will be respected and rewarded at Schwabe.

How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.

Current Openings

Estate Planning, Probate and Trust/Estate Administration Paralegal – Portland or Vancouver

Office Assistant - Portland

Position Overview

Schwabe, Williamson & Wyatt is seeking a full-time Office Assistant in the Portland office.  This individual will ‎provide support to the legal assistants, paralegals, and lawyers in the Business Department. This position will be in-person in the office. The Office Assistant must deliver excellent internal and external client service in a professional manner.  In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Functions:

• Responsible for organizing files, creating pleading indexes, closing files and working with the records department.
• Contact entry into Interaction
• Drafting correspondence shells
• Process invoices for payment and check requests
• Travel arrangements
• Prepare expense reimbursements
• Project support under legal assistant or paralegal supervision
• Errands such as delivery of documents to opposing counsel
• Electronic file management, including saving emails to Filesite
• Transcription
• Scanning incoming mail and dispersing to the legal assistants or saving to Filesite
• Copy and scanning projects
• Assist with large mailings
• Prepare UPS/FEDEX slips for overnight delivery
• Back-up reception

Competencies:

• Ability to manage multiple projects, activities and tasks simultaneously
• High level of organizational skills
• Strong verbal and written communication skills
• Excellent time management skills

Education and Experience

A high school diploma (or equivalent) is required. Two years of work experience in an office setting is preferred.

Preferred Computer Skills:

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• Interaction
• Elite
• FileSite
• Intapp

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Office Assistant – Anchorage 

Position Overview

Schwabe, Williamson & Wyatt is seeking a full-time, in-office, Office Assistant in the Anchorage office. The Office Assistant will deliver excellent internal and external client service in a pleasant and professional manner. In addition to greeting clients and visitors to the firm, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full ‎variety of projects. The Office Assistant will possess a high level of organizational skills; the ability to handle multiple tasks under pressure; strong written and oral communication skills; and the ability to communicate interpersonally with everyone in a professional manner. This position offers a great opportunity for growth.  It will be in-person in the office, Monday through Friday, 8:00 am to 5:00 pm.

Essential Functions:

• Answer and direct phone calls
• Greet clients and visitors
• Organize and schedule conference room appointments
• Log deliveries and pick-ups
• Coordinate and order catering for lunches and events
• Schedule Zoom meetings
• Coordinate the activities in conference rooms
• Handle and trouble-shoot audio/video and video conference systems‎
• Maintain schedules for visiting attorney offices

• Contact entry into InterAction
• Drafting correspondence shells
• Organize and bates number documents
• Assist with electronic filing and exhibit organization
• Process invoices for payment and check requests
• Travel arrangements
• Prepare expense reimbursements
• Provide project support under legal assistant or paralegal supervision
• Electronic file management, including saving emails to Filesite
• Transcription
• Opening, scanning, and processing incoming mail or saving to Filesite
• Scanning projects
• Maintain facilities and work with supply, maintenance, and service vendors
• Assist accounting department by maintaining petty cash and assisting with trust checks

Competencies:

• Excellent customer service skills
• Strong written and oral communication skills
• Ability to manage multiple projects, activities and tasks simultaneously
• High level of organizational skills
• Excellent time management skills

Preferred Computer Skills:

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• Interaction
• 3E
• FileSite
• Intapp

Education and Experience 

• High School diploma or GED required and one year of office experience. Any satisfactory combination of experience and education will be considered.
• Experience working in a law firm is a plus.

Interested candidates should submit their cover letter and resume to Jody Waterman, Legal Support Service Supervisor, at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Estate Planning, Probate and Trust/Estate Administration Paralegal – Portland or Vancouver

Position Overview

Schwabe, Williamson & Wyatt is seeking an experienced estate planning and trust/estate administration Paralegal in the Business Department in its Portland or Vancouver offices.  This position requires strong computer skills and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment. Schwabe offers a hybrid work environment. Proof of COVID-19 vaccination is required.

Duties and Responsibilities:

• Draft wills, trusts, powers of attorney, directive to physicians and other related estate planning documents.
• Facilitate trust funding and asset transfers and distributions.
• Manage both simple and complex trust and estate administrations from beginning to end.
• Prepare and file Court pleadings.
• Prepare trust and estate annual and final accountings along with all supporting documents.
• Compile tax information and prepare estate tax returns and gift tax returns.
• Collect, evaluate, maintain and monitor estate and trust assets, income and expenses.
• Coordinate various matters with other departments such as title searches, sale of real estate, contribution easements, wrongful death claims, and will contests.
• Examine and prepare summaries of estate planning documents.

Competencies:

• Excellent organizational abilities, communication skills, and attention to detail.
• A desire and ability to take ownership over work assignments and work product.
• Ability to manage multiple projects, activities and tasks simultaneously.
• Excellent time management skills.

Education and Experience:

• A Bachelor’s degree and/or Paralegal certificate is preferred. Any combination of experience and education will be considered.
• Knowledge of all aspects of the administration of decedent’s estates, trusts, conservatorships and guardianships, including preparing and filing all probate court/estate administration forms.
• Three years of Estate Planning, trust/estate administration and Probate Paralegal Experience.
• Experience in Washington and California estate and trust administration is a plus.

Preferred Computer Skills:

• Microsoft office suite, including Work, Excel, Outlook and Power Point
• iManage
• Intapp
• EstateWorks
• Tax preparation software (Knowledge of GEMS is a plus)

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

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Contact Us

Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎