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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings


Office Manager - Seattle

Schwabe, Williamson & Wyatt has an opening for a full-time Office Manager in its Seattle Office.

The Seattle Office Manager is responsible for directly managing the office’s Legal Secretaries, Office Assistants, Receptionist and other support staff and works closely with the Partner in Charge (PIC) to oversee the office operations. The Manager also acts as a liaison between the office and Ricoh support services.

The Manager will possess a leadership style that is proactive, positive, and focused on building relationships. Success in this role requires strong emotional intelligence, flexibility, diplomacy and sound judgment. This leader must be able to develop and cultivate relationships, motivate, and gain trust and credibility with attorneys and staff across the firm.

Duties and Responsibilities:

  • Direct and supervise the legal support staff including hiring, promotion, talent development, merit recommendations, performance evaluations, disciplinary actions and terminations.
  • Manage staff performance and provide coaching through formal and in-formal meetings and feedback.
  • Provide leadership of staff and work through any conflicts that may arise that affect attorney support to resolution.
  • Arrange secretarial coverage to ensure that adequate support is available for timekeepers.
  • Coordinate requests for work assistance with available staff, approve time off requests and any overtime.
  • Maintain adequate staffing levels and metrics.
  • Work closely with PIC and Client Relations to manage daily operations in the office including events and celebrations, client service events and other functions as requested.
  • Work with the Assistant General Counsel of the Seattle office when assisting attorneys’ with ethical obligations under the rules of professional conduct as necessary.
  • Annual budget planning with the input of the PIC in regards to specific office needs.
  • Work with Talent Acquisition and Integration Director to assist with attorney recruiting such as greeting candidates and assisting with the summer associate program as needed.
  • Assist with attorney integration and onboarding, including accumulating the new attorney, providing adequate support and connecting to firm resources.  
  • Work with the Professional Development Director to identify training needs and ensure the appropriate training is provided.
  • Develop relationships with firm leadership including Department Heads, Industry Group Leaders and other department Managers.
  • Partner with the Legal Support Services Manager on Paralegal management to include reviewing weekly timesheet entries, assisting with paralegal training initiatives, new hire onboarding, and cross-office support.
  • Participate in the Paralegal Review Committee to support attorneys and paralegals on work flow, staffing, and annual performance reviews.
  • Attend external events and legal professional associations to increase the firm’s visibility in the community.
  • Serve on various committees, as well as formal and informal tasks forces. This may include the Paralegal Review Committee, Women’s Initiative, Event Planning Committee, SchwaBE Well and the Seattle Charitable Giving Committee.
  • Coordinate and lead regular meetings with the staff.
  • Attend and provide updates at the quarterly shareholder meetings.
  • Coordinate special events and social functions for the office in partnership with the Events Planning Committee and PIC.
  • Collaborate with the HR Director and Legal Support Services Manager on programs and initiatives.
  • Coordinates and approves request for outside use of Schwabe office space.

Knowledge, Skills & Abilities:

  • Excellent oral and written communication skills, including the ability to gain a high level of credibility and instill trust and confidence, and facilitate effective communication with key stakeholders and staff.
  • Strong interpersonal skills, including the ability to resolve conflicts with minimal direction.
  • Excellent organizational and analytical skills.
  • Ability to exercise sound judgment, discretion and communicate effectively with a diverse group of attorneys and staff and provide information with courtesy and tact, while safeguarding confidentiality.
  • Possess a general understanding and working knowledge of the requirement of a legal office under the rules of professional conduct.
  • Must demonstrate high level of emotional intelligence.
  • Ability to motivate, influence and be seen as a trusted advisor.

Education and Experience:

  • Bachelor’s degree in business administration or related field or an equivalent combination of education and/or work experience.
  • Five years of progressively responsible work experience with legal or other professional service organizations is required, experience in a supervisory capacity is strongly preferred.
  • Proficient in Microsoft Office.

Travel:

This job may require occasional travel to other office locations.

Interested candidates should submit their cover letter and resume to HR Director, Christina York, at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Litigation Legal Assistant - Portland

The firm has an opening for a full-time experienced Legal Secretary/Assistant in the litigation department in the Portland office.

This position requires 5+ years of litigation experience, strong secretarial skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment.

Essential Duties:

  • Creating shell documents and pleadings via Payne Forms
  • Preparing documents for filing in Federal and State Court
  • Pulling and preparing documents for notebooks
  • Process legal documents for distribution and electronic storage
  • Travel arrangements and scheduling
  • Run conflicts checks and set up new clients and matters
  • Performs administrative work including filling, typing, and special projects
  • Other duties as assigned

Competencies:

  • Knowledge of Federal and Oregon State Court procedures
  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills and can make decisions quickly

Preferred Computer Skills:

  • Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp Time and Open


Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Accounting/Billing Specialist – Portland

Schwabe, Williamson & Wyatt has an opening for a full-time experienced Accounting/Billing Specialist in the Portland office.

The position requires 3+ years of experience in accounting, billing, and collections, and strong computer skills and a high level of organization, accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter who enjoys a fast paced, team environment.

Additional skills include:

- Strong analytical, organizational, and data management skills.

- Ability to communicate effectively with attorneys, staff, and team members regarding commitments, deadlines, challenges and requests.

- Ability to deliver a high standard of customer service in a fast-paced environment.

- Ability to prioritize and handle multiple tasks simultaneously.

- Working knowledge of accounting principles.

- Excellent data entry skills.

- Strong math and proofreading skills.

- Law Firm experience a plus.

- High school diploma/GED

Preferred Computer Skills:

- Proficient with Microsoft Excel

- Enterprise/3E financial system a plus and/or time and material billing experience a plus.

Interested candidates should submit their cover letter and resume to Liz Russell, at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Registered Agent Specialist – Portland

Schwabe, Williamson & Wyatt has an opening in the Portland office for a full-time Registered Agent Specialist.              

The successful candidate will have strong organizational skills and attention to detail, as well as excellent written and verbal communication skills. The successful candidate will work well under pressure in a team-oriented environment, with an emphasis on client service. A familiarity with a law firm environment is preferred. The position requires the abilities to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned.  

Essential Functions:

Data entry into database with high degree of accuracy, including receipt of annual report renewal notifications;

Database maintenance and ability to extract a variety of reports;

Docketing annual report and various corporate maintenance due dates;

Accept and process Service of Process (legal documents);

Drafting letters to clients to forward legal documents, filing confirmations, business licenses, and other mailings made upon a company;

Drafting of Information Change forms, and letters/emails to company for forward such forms; Preparation of PowerPoint materials;

Perform research of state corporation records to gather a variety of information regarding company registrations, including downloading of company records in database or spreadsheet format to sort and search for missing records;

Support and backup to other RAP Team members that may include:

  • Drafting engagement letters and Annual Company Information Forms;
  • Drafting Resignation as Registered Agent documents;
  • Receipt and distribution of daily mail;
  • Receipt of executed engagement letters, Annual Company Information Forms, and annual fee payments from clients;
  • Invoicing;
  • Answering designated program phone line to take payments by phone, answer general program questions, or take and forward messages to appropriate team member;
  •  Annual Report filings.

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Access, Outlook and PowerPoint
  • Experience with database management and data entry
  • Interaction
  • Elite
  • FileSite
  • Intapp

The person in this position does not perform legal work.


This position is 40 hr/week position, Monday through Friday 8:00 am to 5:00 pm. Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎

Christina York, SPHR, SHRM-SCP
Human Resources Director
cyork@schwabe.com
Direct: 503-796-2467