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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work. We seek highly motivated team players who are committed to providing superior client service. From paralegals to legal assistants and administrative staff to office assistants and file clerks, your talent and knowledge will be respected and rewarded at Schwabe.

How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.

Current Openings

Chief Human Resources Officer
Office Assistant - Portland
Legal Assistant/Paralegal - Anchorage
Estate Planning, Probate and Trust/Estate Administration Paralegal – Portland or Vancouver
Litigation Legal Assistant - Seattle
Marketing and Administration Coordinator‎ - Hybrid

Chief Human Resources Officer

Reporting to the Chief Executive Officer, the Chief Human Resources Officer (CHRO) has the exciting opportunity to join Schwabe during a period of inflection, innovation, and growth. Building on the momentum of a new strategic plan, the CHRO will help define the future of work at Schwabe. This work requires a bold and visionary leader who understands and can adapt to the ever-changing legal industry. The incoming CHRO will bring significant Human Resources (HR) expertise—including system and process design and implementation, alongside creative and strategic visioning—to an innovative and dynamic firm. 

With the CEO and other Chiefs, the CHRO provides leadership and support to Schwabe’s operations, including supporting the firm’s strategic initiatives and committees and engaging in tactics to ensure employee well-being, engagement, and retention. As the CHRO, you will develop effective execution and communication plans around people and culture initiatives. You will provide collaborative leadership, facilitation, and implementation of key initiatives to advance the firm’s Diversity, Equity, and Inclusion strategies.

 Areas of Leadership

  • Human Resources: The CHRO heads the HR team, providing overall leadership and guidance, including staff hiring and onboarding, career development, performance management, employee relations, succession and workforce planning, retention, leadership development, policy development, compensation, and benefits. The CHRO establishes and oversees all HR processes and policies; ensures compensation, benefits, and legislative compliance in employment-related areas; and analyzes employee data to identify significant trends to improve operational efficiencies and engagement. The CHRO investigates employee grievances and manages the creation and implementation of HR programs across departments. 
  • Benefits: The CHRO leads the firm’s benefits strategy including proposing, implementing, and maintaining competitive, cost-effective, and compliant benefit programs that support the firm’s short- and long-term strategic objectives. 
  • Payroll: The CHRO oversees the payroll process to ensure accurate and timely multi-state payroll processing for all employees.
  • Legal Support Services: The CHRO oversees the firm’s legal support staff and works closely with the Legal Support Manager to ensure optimal performance and adequate staffing levels. The CHRO designs and implements modern legal support models to improve operational efficiencies and works with leadership to build and implement a competitive and cost-effective total reward system for legal support staff. 
  • Culture: The CHRO is an ambassador for the firm’s culture and values, making their presence and value known throughout the firm. The CHRO will collaborate with firm leaders to ensure we incorporate the firm’s culture in all we do and create innovative initiatives to embed our culture further.

Core Competencies 

  • Strategic: The CHRO keeps the firm’s strategic and cultural values at the center of their work.
  • Thought Leader: The CHRO brings ideas and best practices to the firm, helping Schwabe be a destination workplace.
  • Empathetic: With a desire to help and serve, the CHRO listens to, respects, and seeks to understand the perspectives of others.
  • Genuine: The CHRO develops strong relationships, invites collaboration and multiple views, and handles conflict in a healthy and productive manner.
  • Optimistic and Flexible: The CHRO views situations through a healthy and optimistic lens and carries out duties with a sense of urgency and an open and flexible mindset.

Qualifications—The CHRO has:

  • A minimum of 15 years of progressive HR leadership and management experience and a proven ability to work collaboratively with senior leaders;
  • A bachelor’s degree in HR or a related field, master’s degree in HR or a related field, and preferably an SHPR (Senior Professional in Human Resources) certification;
  • Professional services industry experience and insight generally, and legal industry experience and insight specifically; and
  • Expert knowledge of HR principles and financial acumen to perform management and leadership responsibilities.

Traits—The CHRO:

  • Builds consensus with other firm leaders and designs and implements important change initiatives; 
  • Has highly effective communication skills and strong analytical and writing skills;
  • Possesses a visionary and strategic approach, uses innovative thinking when solving problems, and has a proactive sense of urgency; 
  • Collaborates effectively with others to meet firm strategic goals and views issues through organizational and people lenses; and
  • Exercises outstanding judgment, critical thinking, and emotional intelligence.

Salary, Benefits, and Location

Schwabe offers a team-oriented working environment with competitive salaries, bonuses, and excellent benefits including medical, dental, ‎life, long-term disability, 401(k)/profit-sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off. This is a hybrid role with two to three days a week in an office—preferably Portland or Seattle—possibly more, with some travel to other offices and conferences. We require proof of COVID vaccination.

Interested and qualified candidates should submit a resume and cover letter ‎to Graciela G. Cowger, Chief Executive Officer, c/o Heidi Fehr at hfehr@schwabe.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, or other statuses protected ‎by law.

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Office Assistant - Portland

Position Overview

Schwabe, Williamson & Wyatt is seeking a full-time Office Assistant in the Portland office.  This individual will ‎provide support to the legal assistants, paralegals, and lawyers in the Litigation Department. This position will be in-person in the office, proof of COVID-19 vaccination is required.

The Office Assistant must deliver excellent internal and external client service in a professional manner.  In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Functions:

  • Responsible for organizing files, creating pleading indexes, closing files and working with the records department.
  • Contact entry into Interaction
  • Drafting correspondence shells
  • Process invoices for payment and check requests
  • Travel arrangements
  • Prepare expense reimbursements
  • Project support under legal assistant or paralegal supervision
  • Errands such as delivery of documents to opposing counsel
  • Electronic file management, including saving emails to Filesite
  • Transcription
  • Scanning incoming mail and dispersing to the legal assistants or saving to Filesite
  • Copy and scanning projects
  • Assist with large mailings
  • Prepare UPS/FEDEX slips for overnight delivery
  • Back-up reception

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Strong verbal and written communication skills
  • Excellent time management skills

Education and Experience

A high school diploma (or equivalent) is required. Two years of work experience in an office setting is preferred.

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp


Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

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Legal Assistant/Paralegal - Anchorage

Position Overview

Schwabe, Williamson & Wyatt has an opening for a full-time Legal Assistant/Paralegal in the Litigation and Business Departments in its Anchorage office. Schwabe offers a hybrid work environment.  Proof of COVID-19 vaccination is required. 

This position requires 3+ years legal assistant/paralegal experience with strong secretarial skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter who enjoys a fast-paced, team environment.  

Essential Duties (Legal Assistant):

  • Create shell documents and pleadings via Payne Forms
  • Assist with online research, including Division of Corporations, recorders’ office, etc.
  • Prepare documents for filing in State Court
  • Prepare documents for filing in Federal Court
  • Pull and prepare documents for notebooks
  • Process legal documents for distribution and electronic storage
  • Travel arrangements and scheduling
  • Run conflicts checks and set up new clients and matters
  • Proofread various types of documents
  • Perform administrative work including filing, typing, and special projects

 Essential Duties (Paralegal):

  • Assist with document production including logging all documents produced and received and maintaining documents in binders or files
  • Prepare and respond to document production demands and requests for admission
  • Assist with depositions including compiling and preparing exhibits in preparation for deposition; managing and maintaining depositions, including logging depositions and maintaining depositions; and summarizing deposition transcripts
  • Assist with medical records including obtaining records, organizing medical records, compiling notebook of records by provider, numbering medical records, organizing and summarizing medical bills, and assembling notebooks for IME, or for expert review
  • Notebook preparation including medical notebooks, transaction books, deposition preparation notebooks, Arbitration/hearing notebooks and trial notebooks
  • Assistance with trial preparation including compiling and preparing exhibits, assistance with demonstrative exhibits, deposition designation, and preparing and serving trial Subpoenas
  • Court runs, searching court files, and ordering audio tapes
  • Database work in e-discovery programs such as Relativity to include preparing or facilitating preparation of database, loading deposition transcripts, and searching database or transcripts for words or phrases upon request
  • Assist with Alaska state corporate filings and proxy solicitations, including filings with the Division of Corporations and Banking and Securities
  • Ability to bill 500 hours annually

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • FileSite
  • Intapp
  • Relativity or similar e-discovery software
  • Trial Director

Required Education and Experience:

  • A Bachelor’s degree and/or Paralegal certificate is preferred
  • At least three years of litigation paralegal experience
  • At least three years of litigation Legal Assistant experience
  • Any equivalent combination of experience and education will be considered.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

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Estate Planning, Probate and Trust/Estate Administration Paralegal – Portland or Vancouver

Position Overview

Schwabe, Williamson & Wyatt is seeking an experienced estate planning and trust/estate administration Paralegal in the Business Department in its Portland or Vancouver offices.  This position requires strong computer skills and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment. Schwabe offers a hybrid work environment. Proof of COVID-19 vaccination is required.

Duties and Responsibilities:

  • Draft wills, trusts, powers of attorney, directive to physicians and other related estate planning documents.
  • Facilitate trust funding and asset transfers and distributions.
  • Manage both simple and complex trust and estate administrations from beginning to end.
  • Prepare and file Court pleadings.
  • Prepare trust and estate annual and final accountings along with all supporting documents.
  • Compile tax information and prepare estate tax returns and gift tax returns.
  • Collect, evaluate, maintain and monitor estate and trust assets, income and expenses.
  • Coordinate various matters with other departments such as title searches, sale of real estate, contribution easements, wrongful death claims, and will contests.
  • Examine and prepare summaries of estate planning documents.

Competencies:

  • Excellent organizational abilities, communication skills, and attention to detail.
  • A desire and ability to take ownership over work assignments and work product.
  • Ability to manage multiple projects, activities and tasks simultaneously.
  • Excellent time management skills.

Education and Experience:

  • A Bachelor’s degree and/or Paralegal certificate is preferred. Any combination of experience and education will be considered.
  • Knowledge of all aspects of the administration of decedent’s estates, trusts, conservatorships and guardianships, including preparing and filing all probate court/estate administration forms.
  • Three years of Estate Planning, trust/estate administration and Probate Paralegal Experience.
  • Experience in Washington and California estate and trust administration is a plus.

Preferred Computer Skills:

  • Microsoft office suite, including Work, Excel, Outlook and Power Point
  • iManage
  • Intapp
  • EstateWorks
  • Tax preparation software (Knowledge of GEMS is a plus)

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

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Litigation Legal Assistant - Seattle

The firm has an opening for a full-time experienced litigation Legal Assistant in the Seattle office.

This position requires 5+ years of experience with litigation, strong administrative skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter who enjoys a fast-paced, team environment.

Essential Duties:

  • Create shell documents and pleadings via Payne Forms, Word styles and numbering
  • Prepare documents for filing in Washington State Court
  • Read and interpret court rules (Federal, Appellate, and various local rules) to conform filings for jurisdictional accuracy
  • Quote and cite check documents; and prepare tables of authority
  • Pull and prepare documents for notebooks
  • Process legal documents for distribution and electronic storage
  • Travel arrangements and scheduling
  • Run conflicts checks and set up new clients and matters
  • Proofread various types of documents
  • Perform administrative work including filing, typing, and special projects
  • Other duties as assigned

Required Experience and Competencies:

  • Knowledge of Federal and Washington State Court
  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Best Authorities
  • Interaction
  • Elite
  • FileSite
  • Intapp

Required Education and Experience:

  • Minimum of five years’ of Legal Assistant/Secretarial experience
  • A high school diploma or GED.
  • Paralegal certificate preferred.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

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Marketing and Administration Coordinator‎ - Hybrid

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based ‎on a ‎deep industry focus. With ‎nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎with ‎offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska. We provide a wide range of legal services to our clients through ‎‎‎comprehensive, ‎proactive, and industry-focused advice to help them achieve their goals.

Schwabe is seeking a Marketing and Administration Coordinator with excellent writing and organization skills who is eager to be part of a dynamic team. The Practice Administrator and Development Coordinator works closely with the firm’s Client Relations Department to organize, understand and promote the firm’s practice-based qualifications and experience. This position will also help improve the operations and communication of the firm’s four legal departments. The ideal candidate can interact effectively at various organizational levels and thrives in a fast-paced environment. 

This position can be located within any region close to one of the Schwabe offices. Schwabe offers a hybrid work environment.

Key job responsibilities include:

Marketing and Practice Development 

Work with the firm’s Client Relations Department to support cross-industry service enhancement groups. 

  • Draft and coordinate practice-based awards, nominations, and submissions 
  • Draft and coordinate practice-based pitches, RFP responses, and presentations
  • Monitor, improve and update practice web copy
  • Partner with Events Specialist on practice focused client educational efforts, including eAlerts and events
  • Lead gathering and upkeep of experience database to ensure information is current, consistent, and reliable

Administration and Department Administrative Support 

Support four Department Heads to help them effectively manage their departments.

  • Coordinate Department meetings and assist with agenda and related follow-up items
  • Assist with Department internal communications and reporting 
  • Track progress on attorney transition plans and provide status updates 
  • Assist the Department Heads in meeting and tracking the goals and metrics in their annual business plan 
  • Monitor and report department workflow availability 
  • Own the updating of Department pages on the firm’s intranet 

Education and Experience:

  • A bachelor’s degree in a related field required
  • At least two years of comparable work experience in administration, practice development; legal experience and client service experience, a plus
  • Project management, prioritization, and organizational skills are crucial to success. 

Interested and qualified candidates should submit a resume and cover letter ‎to the Hiring Manager at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, or other status protected ‎by law.

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Litigation Paralegal – Anchorage

Schwabe, Williamson & Wyatt has an opening for a full-time Paralegal in the Litigation Department in its Anchorage office. 

This position requires strong computer skills and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment.

Essential Functions:

  • Assist with document production including logging all documents produced and received and maintaining documents in binders or files
  • Coordinate fact investigation (i.e. locate and interview witnesses, site inspection, locate and preserve material evidence)
  • Prepare and respond to document production demands and requests for admission
  • Assist with depositions including compiling and preparing exhibits in preparation for deposition; managing and maintaining depositions, including logging depositions (deponent, date, exhibits received, summaries, errata sheets) and maintaining depositions (including notebooks of mini-transcripts & summaries); and summarizing deposition transcripts
  • Assist with medical records including obtaining records, organizing medical records, compiling notebook of records by provider, numbering medical records, organizing and summarizing medical bills, and assembling notebooks for IME, or for expert review
  • Notebook preparation including medical notebooks, transaction books, deposition preparation notebooks, Arbitration/hearing notebooks and trial notebooks
  • Assist with exhibits to motions including compiling and preparing and designating deposition transcripts, as instructed
  • Assistance with trial preparation including compiling and preparing exhibits, assistance with demonstrative exhibits, deposition designation, and preparing and serving trial Subpoenas
  • Court runs, searching court files, and ordering audio tapes
  • Database work in e-discovery programs such as Relativity to include preparing or facilitating preparation of database, loading deposition transcripts, and searching database or transcripts for words or phrases upon request
  • Assist with Alaska state corporate filings and proxy solicitations, including filings with the Division of Corporations and Banking and Securities
  • Legal research
  • Ability to bill 1650 hours annually

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • FileSite
  • Intapp
  • Relativity or similar e-discovery software
  • Trial Director

Required Education and Experience:

  • A Bachelor’s degree and/or Paralegal certificate is preferred
  • At least five years of litigation paralegal experience
  • Experience and familiarity with Federal and State Court
  • Any equivalent combination of experience and education will be considered.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

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Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎

Christina York, SPHR, SHRM-SCP
Chief Human Resources Officer
cyork@schwabe.com
Direct: 503-796-2467


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