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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings


Office Manager - Seattle

Schwabe, Williamson & Wyatt has an opening for a full-time Office Manager in its Seattle Office.

The Seattle Office Manager is responsible for directly managing the office’s Legal Secretaries, Office Assistants, Receptionist and other support staff and works closely with the Partner in Charge (PIC) to oversee the office operations. The Manager also acts as a liaison between the office and Ricoh support services.

The Manager will possess a leadership style that is proactive, positive, and focused on building relationships. Success in this role requires strong emotional intelligence, flexibility, diplomacy and sound judgment. This leader must be able to develop and cultivate relationships, motivate, and gain trust and credibility with attorneys and staff across the firm.

Duties and Responsibilities:

  • Direct and supervise the legal support staff including hiring, promotion, talent development, merit recommendations, performance evaluations, disciplinary actions and terminations.
  • Manage staff performance and provide coaching through formal and in-formal meetings and feedback.
  • Provide leadership of staff and work through any conflicts that may arise that affect attorney support to resolution.
  • Arrange secretarial coverage to ensure that adequate support is available for timekeepers.
  • Coordinate requests for work assistance with available staff, approve time off requests and any overtime.
  • Maintain adequate staffing levels and metrics.
  • Work closely with PIC and Client Relations to manage daily operations in the office including events and celebrations, client service events and other functions as requested.
  • Work with the Assistant General Counsel of the Seattle office when assisting attorneys’ with ethical obligations under the rules of professional conduct as necessary.
  • Annual budget planning with the input of the PIC in regards to specific office needs.
  • Work with Talent Acquisition and Integration Director to assist with attorney recruiting such as greeting candidates and assisting with the summer associate program as needed.
  • Assist with attorney integration and onboarding, including accumulating the new attorney, providing adequate support and connecting to firm resources.  
  • Work with the Professional Development Director to identify training needs and ensure the appropriate training is provided.
  • Develop relationships with firm leadership including Department Heads, Industry Group Leaders and other department Managers.
  • Partner with the Legal Support Services Manager on Paralegal management to include reviewing weekly timesheet entries, assisting with paralegal training initiatives, new hire onboarding, and cross-office support.
  • Participate in the Paralegal Review Committee to support attorneys and paralegals on work flow, staffing, and annual performance reviews.
  • Attend external events and legal professional associations to increase the firm’s visibility in the community.
  • Serve on various committees, as well as formal and informal tasks forces. This may include the Paralegal Review Committee, Women’s Initiative, Event Planning Committee, SchwaBE Well and the Seattle Charitable Giving Committee.
  • Coordinate and lead regular meetings with the staff.
  • Attend and provide updates at the quarterly shareholder meetings.
  • Coordinate special events and social functions for the office in partnership with the Events Planning Committee and PIC.
  • Collaborate with the HR Director and Legal Support Services Manager on programs and initiatives.
  • Coordinates and approves request for outside use of Schwabe office space.

Knowledge, Skills & Abilities:

  • Excellent oral and written communication skills, including the ability to gain a high level of credibility and instill trust and confidence, and facilitate effective communication with key stakeholders and staff.
  • Strong interpersonal skills, including the ability to resolve conflicts with minimal direction.
  • Excellent organizational and analytical skills.
  • Ability to exercise sound judgment, discretion and communicate effectively with a diverse group of attorneys and staff and provide information with courtesy and tact, while safeguarding confidentiality.
  • Possess a general understanding and working knowledge of the requirement of a legal office under the rules of professional conduct.
  • Must demonstrate high level of emotional intelligence.
  • Ability to motivate, influence and be seen as a trusted advisor.

Education and Experience:

  • Bachelor’s degree in business administration or related field or an equivalent combination of education and/or work experience.
  • Five years of progressively responsible work experience with legal or other professional service organizations is required, experience in a supervisory capacity is strongly preferred.
  • Proficient in Microsoft Office.

Travel:

This job may require occasional travel to other office locations.

Interested candidates should submit their cover letter and resume to HR Director, Christina York, at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Business Manager – Portland, OR

Schwabe, Williamson & Wyatt, a leading Pacific Northwest law firm, is seeking a results-driven Business Manager to work with our CEO and C-suite.

We are looking for someone with a strong work ethic and initiative who is eager to work with us in supporting the firm’s strategic initiatives and day to day firm operations. As leadership’s “right-hand ‎person,” this high-level role requires a skilled individual who possesses strong emotional intelligence, is self-motivated, and has strong financial and analytical ‎skills. The successful candidate will be able to anticipate unmet needs, have difficult conversations, and handle multiple initiatives and constant deadlines. They will have the ability to prioritize projects based on assessing urgency and importance. The Business Manager is key to implementing both change initiatives and operational plans that support the Firm, CEO, and Chiefs’ operational and strategic goals. The ideal candidate works independently and functions well in a collaborative team environment.

This position is based in our Portland, OR office and will report to the CEO.

Job Responsibilities

This role has responsibilities in five key areas:

  1. Support the firm’s strategic and business planning processes and execution;
  2. Organize, track and ‎facilitate communication and share information among leadership;
  3. Work on cross-disciplinary projects with the firm’s operational leaders; CEO, Chiefs and Leadership Cabinet (Board, Industry Group Leaders, Department Heads);
  4. Support the CEO in the role as Board Chair, as requested by the CEO and Chiefs; and  
  5. Develop project and communication plans and scorecards to evaluate progress and measure the effectiveness ‎of initiatives.

This position must: ‎

  1. Work with leadership to align their meetings, actions, and communications in support of agreed-upon goals and priorities. ‎
  2. Use expert communication skills, including experience producing effective written and verbal communications for ‎executives.‎
  3. Work collaboratively across departments, offices, and industries to help achieve strategic plan goals.
  4. Demonstrate the ability to handle confidential information with discretion. ‎
  5. Understand how to get things done or who to ask by having robust project management capabilities.
  6. Demonstrate accurate and detailed analytical thinking, financial acumen, and business insights.

Strategic Direction: Help firm leadership maintain momentum on mission-critical projects and stay abreast of important decisions or deadlines. Perform diligently on projects and initiatives by understanding critical strategic goals.

Management and Facilitation: Manage special projects/initiatives. Facilitate follow up of action items from leadership meetings and ‎retreats. Work with CEO, Chiefs, and Leadership Cabinet on a master planning cycle for ‎the firm as it applies to Departments and Industries. Ensure that decision-making processes are explicit, follow-up actions from meetings are clear, ‎and commitments to act get completed by agreed-upon deadlines.‎ A successful Business Manager will exert tenacity in these efforts. 

Measurement and Evaluation: Develop or use existing firm tools and processes to ensure alignment, effectiveness, and efficiency across the firm in pursuing strategic goals. Prepare materials ‎summarizing relevant information for the CEO and Chiefs, including gathering essential project data.

Knowledge of Business Operations: Prepare reports for senior management and work on firm policies. This position will develop proven management tools to research, analyze, and improve efficiencies.

Education and Experience

  • A bachelor’s degree in business administration, business management, or other related field is mandatory. MBA is strongly preferred.
  • At least five years’ experience in a management position.
  • Project management experience strongly preferred.
  • Knowledge of law firm operations or familiarity with professional services environments is preferred.
  • Ideal candidates will be familiar with law firm operations, legal accounting, and finance, the elements of law firm profitability at the client and matter level as well as the attorney level. They will understand the challenges of local office operations.

Travel

This position may require occasional travel to other office locations.

About Schwabe, Williamson & Wyatt 

Schwabe, Williamson & Wyatt is a law firm that offers a new type of client experience based ‎on a ‎deep industry focus. We provide a wide range of legal services to our clients through ‎‎‎comprehensive, ‎proactive, and industry-focused advice to help them achieve their goals. We ‎‎focus on six industry ‎groups: Healthcare and Life Sciences; Technology; Transportation, Ports, and Maritime; Real ‎‎Estate and ‎Construction; Natural Resources; and Manufacturing, Distribution, and Retail. With ‎more ‎‎than ‎‎180 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎with ‎offices in Portland, Eugene, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

 All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, or other status protected ‎by law.

Apply Now

Interested and qualified candidates should submit a resume and cover letter ‎to the HR Director at Recruiting@schwabe.com.


Business Development Coordinator ‎-  Seattle, WA, Mountain View, CA

Schwabe, Williamson & Wyatt, a leading Pacific Northwest law firm with over 180 attorneys across eight offices, is seeking a Business Development Coordinator to work closely with the firm's Client Relations Team and support the Industry Group Managers (IGM).

This is an exciting opportunity for the right candidate as Schwabe has transformed to serve clients by industry. Our understanding of six key ‎industry sectors—Healthcare and Life Sciences; Manufacturing, Distribution and Retail; Natural Resources; Real Estate and Construction; Technology; and Transportation, Ports and Maritime —allows us to help clients achieve success through ideas, advice, and exceptional ‎legal counsel. We are looking for someone with a strong work ethic and initiative who is eager to work with us in supporting the firm’s strategic plan. The Client Relations team is fast-paced and dynamic, seeking a team member with fresh ideas who is eager to embrace evolution to better serve our clients and innovate within the legal marketing and business development fields.

The role will entail the following:‎

  • Pitches and Marketing Collateral: Assist with the production and review of pitch materials, RFP responses, ‎PowerPoint presentations, e-blasts, press releases, internal communications, and other materials.
  • Research: Collaborate with Knowledge Management to conduct and disseminate research/gather intelligence for prospect/client presentations, RFPs/proposals, competitive intelligence, etc.
  • Contact Relationship Management: Update contact information for clients, alumni, and friends of the ‎firm in interaction, the firm’s ‎contact management database.
  • Pipeline Management: Track and capture all relevant information on client and prospect RFPs and proposals.
  • Sponsorships: Work with IGM to strategically fill tables with the correct attendees, both internal and external.
  • Website: Update and maintain ‎attorney biographies and other website/intranet content.
  • Public Relations: Work with IGM to effectively promote industry initiatives/events/partnerships, etc.
  • Client Engagement: Assist team in event logistics, execute event deliverables, attend and staff events as needed.
  • Writing: Attend educational tours/seminars and produce client-focused content to highlight takeaways.
  • Meetings and Follow up: Assist in the planning and scheduling of meetings, including arranging logistics ‎to ensure proper audio/visual and catering set-up.
  • Budgeting: Submit budget requests through Concur; send check requests for vendors, sponsorships, etc.
  • Other administrative duties and responsibilities as assigned.

Specific Requirements:

  • The ideal candidate has a strong work ethic, shows initiative, is detail-oriented, and is a self-starter with excellent ‎writing and ‎communication skills.
  • Bachelor’s Degree in marketing, communications, business or related field with at least two years of experience.
  • Strong writing and communication skills.
  • Project management and organizational skills are key to success.
  • Diplomacy, tact and ability to maintain confidentiality.
  • Ability to operate in a fast-paced environment and to juggle multiple priorities/projects.
  • Special awareness around delivering exceptional client service.
  • Proficient in MS Office Suite (Word, PowerPoint, Excel, etc.).

Interested and qualified candidates should submit a resume and cover letter ‎to the Hiring Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Litigation Legal Assistant - Portland

The firm has an opening for a full-time experienced Legal Secretary/Assistant in the litigation department in the Portland office.

This position requires 5+ years of litigation experience, strong secretarial skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment.

Essential Duties:

  • Creating shell documents and pleadings via Payne Forms
  • Preparing documents for filing in Federal and State Court
  • Pulling and preparing documents for notebooks
  • Process legal documents for distribution and electronic storage
  • Travel arrangements and scheduling
  • Run conflicts checks and set up new clients and matters
  • Performs administrative work including filling, typing, and special projects
  • Other duties as assigned

Competencies:

  • Knowledge of Federal and Oregon State Court procedures
  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills and can make decisions quickly

Preferred Computer Skills:

  • Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp Time and Open


Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Estate Planning Paralegal - Portland

The firm has an opening for a full-time Estate Planning paralegal in its Portland office.

The position requires a minimum of 3 years of estate planning legal experience in Oregon, excellent organizational abilities, communication skills, attention to detail, and the ability to take ownership over work assignments and work product in a fast-paced environment.

Essential Duties:

  • Knowledge of estate planning, including trusts.
  • Monitor attorney calendars for upcoming client meetings and preparation of asset spreadsheets.
  • Prepare documents such as deeds, letters of financial instruction, and beneficiary forms.
  • Follow-up with attorneys following client meeting to ensure documents have been drafted.
  • This position requires client contact as well as contact with other professionals and court staff.
  • Experience in drafting simple wills and other estate planning documents is a plus.

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Excellent verbal and written communications
  • Excellent time management skills including the ability to work effectively under competing deadlines and priorities

Preferred Computer Skills:

  • Microsoft office suite, including Word, Excel, Outlook
  • EstateWorks
  • InTapp Time
  • Knowledge of real property websites

Education and Experience

A Bachelor’s degree and/or Paralegal certificate is preferred.  Any satisfactory combination of experience and education will be considered.

How to Apply

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, vision, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Accounting/Billing Specialist – Portland

Schwabe, Williamson & Wyatt has an opening for a full-time experienced Accounting/Billing Specialist in the Portland office.

The position requires 3+ years of experience in accounting, billing, and collections, and strong computer skills and a high level of organization, accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter who enjoys a fast paced, team environment.

Additional skills include:

- Strong analytical, organizational, and data management skills.

- Ability to communicate effectively with attorneys, staff, and team members regarding commitments, deadlines, challenges and requests.

- Ability to deliver a high standard of customer service in a fast-paced environment.

- Ability to prioritize and handle multiple tasks simultaneously.

- Working knowledge of accounting principles.

- Excellent data entry skills.

- Strong math and proofreading skills.

- Law Firm experience a plus.

- High school diploma/GED

Preferred Computer Skills:

- Proficient with Microsoft Excel

- Enterprise/3E financial system a plus and/or time and material billing experience a plus.

Interested candidates should submit their cover letter and resume to Liz Russell, at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Corporate and Real Estate Paralegal - Seattle

Schwabe, Williamson & Wyatt is seeking an experienced Corporate and Real Estate Paralegal in its Seattle office.

The position requires a minimum of 5 years of real estate and corporate legal experience, excellent computer, organizational, and writing skills are required. The individual in this position must be organized and detail oriented with a high level of accuracy, must possess the ability to work efficiently and independently, and must display good communication skills and the ability to work with a varied group of people at all times. A pleasant demeanor, tact, the ability to manage stress, and a great client service attitude are essential.

Essential Job Duties:

  • Drafting documents such as those used in entity formation and maintenance of corporations and LLCs.
  • Familiarity with the IRS, SEC, Secretary of State, and licensing agencies.
  • Other responsibilities may include assisting with due diligence for mergers and acquisitions; establishing and maintaining virtual data rooms, organizing and maintaining corporate documentation; assisting with federal and state securities filings, and assisting with preparation of closing binders and document sets for distribution.
  • Prepare closing checklist for acquisition and loan transactions.
  • Review land surveys, parcel map(s) and plats.
  • Draft transaction documents i.e. promissory notes, assignments, deeds of trust, conveyancing documents, and affidavits.
  • Prepare land use applications and supporting documents.
  • Review title reports and prepare summaries.
  • Review commercial leases and prepare summaries.
  • Prepare and file uniform commercial code statements and track continuation deadlines.
  • Conduct title searches in the records office or order title search and updates.
  • Draft, review and plat legal descriptions.
  • Check and review zoning.
  • Arrange for the purchase of title insurance and endorsements.
  • Draft grant, warranty and other deeds.
  • Draft escrow instructions.
  • Work with government agency personnel, title companies and surveyors.
  • Coordinate closing of escrow with all parties.
  • Arrange for discharge of mortgage and recordation of reconveyances.
  • Prepare appropriate real estate excise tax affidavits in Washington.
  • Follow up on post-closing items, including preparation of transaction book.
  • Modification of closing documents if necessary i.e. partial re-conveyances; modification of trust deed).
  • Re-recording of deeds.
  • Experience with estate planning documents and procedures is a plus.

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • Excellent organizational skills
  • Excellent verbal and written communications
  • Excellent time management skills including the ability to work effectively under competing deadlines and priorities
  • Ability to manage a matter from start to finish, independently or as part of the team.

Preferred Computer Skills:

  • Microsoft office suite, including Word, Excel, Outlook
  • EstateWorks
  • InTapp Time
  • Knowledge of real property websites

Education and Experience

A Bachelor’s degree and/or Paralegal certificate is preferred.  Any satisfactory combination of experience and education will be considered.

How to Apply

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, vision, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Digital Content Marketer – Portland, OR or Seattle, WA

Schwabe, Williamson & Wyatt, a leading Pacific Northwest law firm with over 180 attorneys across eight offices, is seeking a Digital Content Marketer to work closely with the firm's Client Relations Team and attorneys.

This is an exciting opportunity for the right candidate as Schwabe has transformed to serve clients by industry. We are dedicated to bringing our clients ideas that help fuel the industries they operate in and this position is key to us doing so.  We are looking for an experienced marketer who is eager to manage our content marketing and make sure our ideas get to the right audience. Schwabe’s Client Relations team is fast-paced and dynamic, seeking a team member with fresh ideas who is eager to embrace evolution to better serve our clients and innovate within content and digital marketing.

The role will be responsible for the following:‎

Digital Marketing

  • Manage e-mail marketing campaign from creation, best practices and analytics 
  • Own social media campaigns and posts across all platforms. Responsible for social media trainings. 
  • Cultivate, write and edit social media posts regularly for the firm’s social platforms (Twitter, LinkedIn and Facebook)
  • Create social media graphics using Adobe Creative Suite
  • Coordinate with the team to incorporate SEO best practices to optimize website content and thought leadership
  • Drive traffic to our website using Google Ads, digital advertising, and other forms of paid search

Content Marketing

  • Write and edit copy for the firm’s various websites and client-facing email communications
  • Coordinate the firm’s content creation, including scheduling, editing and working closely with various individuals within the firm to execute
  • Responsible for amplifying and repurposing content across all platforms
  • Responsible for measuring and reporting on the results of content marketing activities
  • Develop content to support events, sponsorships and other programs, including ads, firm profiles, etc.
  • Assist with email marketing and marketing list creation and strategy when necessary
  • Assist with press releases and earned media when necessary

Specific Requirements:

  • Bachelor’s degree in English, journalism, or communications preferred
  • Five years of experience demonstrating exceptional B2B writing, editing, grammatical and proofing skills and digital marketing experience
  • Extremely detail-oriented, critical thinker who can adapt technical content effectively in a variety of styles and tones for various platforms and audiences
  • Experience with an accounting, law or other professional services firm preferred
  • Experience creating content for the web and growing a social audience
  • Editorial mindset that seeks to understand what audiences consume and how to create it
  • Ability to analyze and present content and social performance
  • Experience with Google Ads, SEO, analytics and the top social channels

Interested and qualified candidates should submit a resume and cover letter ‎to recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, flexible schedule and work arrangements, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.‎


Conflicts Specialist – Portland 

Schwabe, Williamson & Wyatt is hiring for a Conflicts Specialist in the Portland office. ‎

Reporting to the Records Manager, you will be providing staff assistance in the ‎Records/Conflicts department by performing conflict searches, updating the conflicts ‎database and the opening and closing of client matters.

Job Responsibilities:‎

- Performs data entry work to update conflicts database(s).

- Verifies accuracy of ‎data entry by comparing computerized output to source documents.

- Performs other duties as required including, but not limited to: reopening of ‎matters, maintenance of will safes, organization of file banks, maintenance of ‎statistics and logs, assisting attorneys and secretaries by responding to telephone ‎and e-mail inquiries. ‎

Experience & Skills:‎
- A High school diploma (or equivalent) is required. ‎
- 2+ years of general office or clerical work experience. ‎
- Possess the interpersonal skills necessary to communicate with a diverse group ‎of attorneys and staff while maintaining professionalism, courtesy ‎and tact.‎

Interested and qualified candidates should submit a resume and cover letter to Karole Kellam, Records Manager, at Recruiting @ schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Estate and Trust Administration Paralegal – Portland, Salem, or Bend

Schwabe, Williamson & Wyatt is seeking an experienced Paralegal in its Portland, Salem, or Bend office.

The position requires a minimum of 7 years of estate and trust administration legal experience in Oregon, excellent organizational abilities, communication skills, attention to detail, and a desire and ability to take ownership over work assignments and work product in a fast-paced and busy work environment.

Job Responsibilities:

  • Position requires substantial client contact as well as contact with other professionals and court staff.
  • Collect, evaluate, maintain and monitor estate and trust assets, income, and expenses.
  • Facilitate asset transfers and distributions.
  • Prepare annual and final accountings along with all supporting documents.
  • Compile tax information and prepare estate tax returns and gift tax returns.
  • Experience in drafting estate planning documents.
  • Experience in Washington estate and trust administration is a plus.

Desired skills:

  • Knowledge of all aspects of estate and trust administration, including preparing and filing all probate and trust administration documents.
  • Ability to manage a matter from start to finish, independently and as part of the team.
  • Excellent communication and writing skills.
  • Ability to work effectively under deadlines.

Preferred Computer Skills:

  • Microsoft office suite, including Word, Excel, Outlook
  • EstateWorks
  • Tax preparation software (Knowledge of GEMS is a plus)

A Bachelor’s degree and/or Paralegal certificate is preferred.  Any satisfactory combination of experience and education will be considered.

Schwabe, Williamson & Wyatt offers competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, and transit ‎subsidy.

Interested and qualified candidates should submit a cover letter and resume ‎to Melissa Tofell, Legal Support Services Manager, at Recruiting@schwabe.com.


Office Assistant - Bend

The firm is seeking a full-time Office Assistant in the Bend office.  This position will support attorneys in the Business, Litigation and Real Estate departments.

The Office Assistant must deliver excellent internal and external client service in a pleasant and professional manner. This position will ‎provide support to the entire Bend office. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Functions:

  • Responsible for organizing files, creating pleading indexes, closing files and working with the records department.
  • Contact entry into Interaction
  • Drafting correspondence shells
  • Process invoices for payment and check requests
  • Travel arrangements
  • Prepare expense reimbursements
  • Project support under legal assistant or paralegal supervision
  • Errands such as delivery of documents to opposing counsel
  • Electronic file management, including saving emails to Filesite
  • Transcription
  • Scanning incoming mail and dispersing to the legal assistants or saving to Filesite
  • Copy and scanning projects
  • Assist with mailing large mailings
  • Prepare UPS/FEDEX slips for overnight delivery
  • Responsible for conference room set-up, including AV equipment, lunch orders and clean-up following
  • Responsible for scheduling client meetings

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills and can make decisions quickly

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp
  • Estate works

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Office Assistant - Portland

The firm is seeking a full-time Office Assistant in the Portland office.  This individual will ‎provide support to the secretaries, paralegals, and attorneys in the Business and Transactions Department (employment). 

The Office Assistant must deliver excellent internal and external client service in a pleasant and professional manner.  In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Functions:

  • Responsible for organizing files, creating pleading indexes, closing files and working with the records department.
  • Contact entry into Interaction
  • Drafting correspondence shells
  • Process invoices for payment and check requests
  • Travel arrangements
  • Prepare expense reimbursements
  • Project support under legal assistant or paralegal supervision
  • Errands such as delivery of documents to opposing counsel
  • Electronic file management, including saving emails to Filesite
  • Transcription
  • Scanning incoming mail and dispersing to the legal assistants or saving to Filesite
  • Copy and scanning projects
  • Assist with mailing large mailings
  • Prepare UPS/FEDEX slips for overnight delivery

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills and can make decisions quickly

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp


Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎

Christina York, SPHR, SHRM-SCP
Human Resources Director
cyork@schwabe.com
Direct: 503-796-2467