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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings



File Clerk - Portland

Schwabe, Williamson & Wyatt has an opening for a full-time File Clerk in the Portland office. Duties include inserting paperwork into existing files, keeping correspondence current and in chronological order, organizing and indexing pleadings, creating inserts for other materials to be filed, and searching for missing files. Projects could include working on large cases where documents need to be numbered and organized into binders, and articles of reference that need to be copied and indexed into binders.

Essential Functions:

  • Responsible for organizing files, creating pleading indexes, closing files, and working with the records department
  • Process invoices and submit check requests for payment Project support under legal assistant or paralegal supervision
  • Errands such as delivery of documents to opposing counsel and the courthouse
  • Electronic file management, including saving emails to Filesite, our document management system
  • Scan incoming mail and disperse to the legal assistants or saving to Filesite
  • Copy and scanning projects
  • Assist with large mailings
  • Prepare UPS/FEDEX slips for overnight delivery
  • Be a witness for essential signing meetings

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Excellent time management skills
  • Ability to handle multiple tasks under pressure
  • Strong written and oral communication skills

Education and Experience:

A high school diploma (or equivalent) is required. Two years of work experience in an office setting is preferred. 

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite

We offer a competitive compensation and benefits package including medical, dental, life and disability insurance, 401(k) Profit Sharing, transit benefits, tuition reimbursement and more.

Qualified and interested candidates should send their resume and cover letter to Melissa Tofell, Legal Support Services Manager, at recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, gender expression or other status protected ‎by law.


Records Clerk – Portland

Schwabe, Williamson & Wyatt is seeking a Records Clerk to ‎work in the Portland office.‎

Under the supervision of the Records Manager, the successful candidate will provide staff assistance in the Records Department by performing file maintenance and updating file records, as well as recording retention and file closure. The Records Clerk performs data entry and general clerical duties required in the operation of the Records Department.

Essential Functions:

  • Works on client files in Records Department by creating and distributing new files at request of attorneys or secretaries; closes files according to the firm’s retention policies and procedures.
  • Performs data entry work by updating information on client-matter files and deleting outdated records where appropriate; verifies accuracy of data entry by comparing computerized output to source documents; transcribes and updates information from other sources to computerized records.
  • Processes automated and manual client intake and records forms; assigns client and matter numbers.
  • Performs other duties as required including, but not limited to: maintenance of will safes, organization of file banks, maintenance of statistics and logs, assisting attorneys and secretaries by responding to telephone and e-mail inquiries.
  • Operates various types of office equipment including laser printers, color label printers, photocopier, and fax machine.

Additional skills include:

  • Possesses the interpersonal skills necessary to communicate with a diverse group of attorneys and staff, and to handle all dealings with professionalism, courtesy, and tact.
  • Reading and comprehension skills of a high school graduate are required. Ability to file correspondence, data, and legal documents accurately and systematically in accordance with department procedures. Ability to enter data and text using a standard computer keyboard. Ability to learn software database programs.  Ability to cooperate with co-workers in accomplishing the goals and deadlines of the department. 
  • Ability to retrieve and distribute materials weighing up to 35 pounds and ability to retrieve and replace objects from shelves 8 feet high (using step stool) in aisles which are 27.5 inches wide.

A high school diploma (or equivalent) is required. Two years of responsible and verifiable work experience in general office or clerical environment. An equivalent combination of experience and training that insures the ability to perform the work may substitute for the above. 

Interest and qualified candidates should submit a resume and cover letter to Karole Kellam, Records ‎Manager, ‎at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Paralegal Trainee - Portland

Schwabe, Williamson & Wyatt has an opening for a full-time Paralegal Trainee in the Litigation Department in its Portland office. 

This position requires strong computer skills and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment.

Essential Functions:

  • Organize and maintain files
  • Assist with document production including logging all documents produced and received and maintaining documents in binders or files
  • Assist with depositions including compiling and preparing exhibits in preparation for deposition; and managing and maintaining depositions, including logging depositions (deponent, date, exhibits received, summaries, errata sheets) and maintaining depositions (including notebooks of mini-transcripts & summaries)
  • Assist with medical records including organizing medical records, compiling notebook of records by provider, numbering medical records, organizing and summarizing medical bills, and assembling notebooks for IME, or for expert review
  • Notebook preparation including medical notebooks, transaction books, deposition preparation notebooks, Arbitration/hearing notebooks and trial notebooks
  • Assist with exhibits to motions including compiling and preparing and designating deposition transcripts, as instructed
  • Assistance with trial preparation including compiling and preparing exhibits, assistance with demonstrative exhibits and deposition designation, with instruction
  • Court runs, searching court files, and ordering audio tapes
  • Database work in e-discovery programs such as Relativity to include preparing or facilitating preparation of database, loading deposition transcripts, and searching database or transcripts for words or phrases upon request
  • Basic legal research
  • Ability to bill 1200 hours annually

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • FileSite
  • Intapp
  • Relativity or similar e-discovery software

Required Education and Experience:

  • A high school diploma or GED
  • Two years of office experience
  • One year of litigation legal experience
  • A legal assistant’s certification or paralegal certificate preferred. Any equivalent combination of experience and education will be considered.

 

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Paralegal – Portland, Salem, Vancouver or Seattle

Schwabe, Williamson & Wyatt has an opening for a full-time Paralegal in the Business and Transactions Department in its Portland, Salem, Vancouver or Seattle offices. 

This position requires a minimum of seven years of estate and trust administration legal experience in Oregon, excellent organizational abilities, attention to detail, and the ability to work independently and take ownership over assignments and work product in a fast-paced work environment. The position has substantial client contact as well as interaction with other professionals and court staff on a regular basis.

Essential Functions:

  • Collect, evaluate, maintain and monitor estate and trust assets, income, and expenses.
  • Facilitate asset transfers and distributions.
  • Prepare annual and final accountings along with all supporting documents.
  • Compile tax information and prepare estate tax returns and gift tax returns.
  • Draft estate planning documents.

Competencies:

  • Ability to manage a matter from start to finish, independently and as part of the team.
  • Excellent communication and writing skills.
  • Ability to work effectively under deadlines.

Preferred Computer Skills:

  • Microsoft office suite, including Word, Excel, Outlook
  • Filesite
  • Intapp
  • Estate Works
  • Tax preparation software (Knowledge of GEMS is a plus)

Required Education and Experience:

  • Knowledge of all aspects of estate and trust administration, including preparing and filing all probate and trust administration documents
  • Bachelor’s degree and/or Paralegal certificate is preferred. Any satisfactory combination of experience and education will be considered.
  • Seven years of Estate Planning and Probate Paralegal experience.
  • Experience in drafting estate planning documents.
  • Experience in Washington and California estate and trust administration is a plus.

Interested and qualified candidates should submit a cover letter and resume ‎to Melissa Tofell, Legal Support Services Manager, at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎

Christina York, SPHR, SHRM-SCP
Chief Human Resources Officer
cyork@schwabe.com
Direct: 503-796-2467

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