Representing Schwabe…

Experience the Schwabe Way!

We seek highly motivated team players committed to continuous improvement, collaboration, and superior client service. Our legal professionals are critical in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.

Schwabe is a hybrid workplace that offers equal balance, promoting diversity and equity in the legal community and the community at large.

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.

How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.

Follow us on Facebook and LinkedIn!

Legal Assistant – Salem

About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a prominent law firm in the Pacific Northwest known for its exceptional client experience rooted in a profound industry focus. With a team of over 170 attorneys and offices strategically located in Portland, Seattle, Vancouver, Bend, Mountain View, Eugene, and Salem, Schwabe stands as one of the largest regional law firms in the Pacific Northwest.

Position Overview
Schwabe, Williamson & Wyatt is seeking a full-time Legal Assistant in the Salem office. This individual will provide support to paralegals, and lawyers. This position will be in-office from 8:00 am – 5:00 pm, Monday through Friday.

The Legal Assistant must deliver excellent internal and external client service in a professional manner. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned.

This position requires 3+ years of experience with business, corporate, and estate planning law, strong secretarial skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter with a positive attitude who enjoys a fast paced, team environment.

Responsibilities:

• Schedule appointments and keep calendar for attorney
• Responsible for opening and organizing files, creating indexes, closing files and working with the records department
• Work with team on case management
• Create estate planning portfolios and coordinate delivery to client
• Assist with meeting preparation
• Proofread, convert, format, and edit multiple documents such as trusts, wills, checklists, etc.
• Create shell documents, such as letters to clients
• Prepare documents for binders
• Knowledge of all aspects of estates, trusts, and probate
• Email transmittal of correspondence, and other documents
• Travel arrangements and scheduling
• Transmitting documents by Sharefile and DocuSign
• Electronic file management, including saving emails to iManage
• Provide backup reception coverage, including greeting clients and guests, answering phone calls
• Other duties as assigned

Competencies:

• Ability to manage multiple projects, activities and tasks simultaneously
• High level of organizational skills
• Highly developed verbal and written communications
• Excellent time management skills and can make decisions quickly
• High attention to detail
• Warm, friendly, professional demeanor
• Comfortable greeting new people daily

Preferred Computer Skills:

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• Interaction
• iManage
• Intapp
• EstateWorks
• Zoom

Interested candidates should submit their cover letter, resume, and salary requirements to Human Resources at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.

Schwabe is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation or gender identity. Join us in our mission to deliver exceptional legal services while fostering a supportive work environment for all employees.

Receptionist/Office Assistant – Salem Office

About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a prominent law firm in the Pacific Northwest known for its exceptional client experience rooted in a profound industry focus. With a team of over 170 attorneys and offices strategically located in Portland, Seattle, Vancouver, Bend, Mountain View, Eugene, and Salem, Schwabe stands as one of the largest regional law firms in the Pacific Northwest.

Position Overview
Schwabe, Williamson & Wyatt is seeking a full-time Receptionist/Office Assistant in the Salem office. This position will be in-office from 8:00 am – 5:00 pm, Monday through Friday.

The Receptionist/Office Assistant must deliver excellent internal and external client service in a professional manner. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned.

This position requires strong customer service skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter with a positive attitude who enjoys a team environment.

Essential Duties:

• Greeting clients and visitors, answering phone calls, processing incoming and outgoing mail ‎and deliveries
• Assist with copy and scanning projects
• Assist with large mailings, prepare UPS slips for overnight delivery
• Assist with meeting preparation
• Electronic file management, including saving emails, email transmittal of correspondence, ‎and other documents
• Errands such as delivery or pick-up of documents, supplies, mail, etc.‎
• Handle and trouble-shoot audio/video conference systems
• Organize and schedule conference room appointments
• Oversee the day to day operations of the office, which may include maintaining/ordering ‎office supplies, as well as coordinating office repairs
• Coordinate and order catering for lunches and events
• Log deliveries and pick-ups
• Maintain schedules for visiting attorney offices
• Opening, scanning, and processing incoming mail or saving to iManage
• Prepare expense reimbursements and travel arrangements
• Transcription
• Other duties as assigned

Competencies:

• Ability to manage multiple projects, activities and tasks simultaneously
• Strong organizational skills
• Highly developed verbal and written communications
• Excellent time management skills and can make decisions quickly
• High attention to detail
• Warm, friendly, professional demeanor
• Comfortable greeting new people

Preferred Computer Skills:

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• iManage
• Zoom

Minimum Qualifications:

• High School Diploma or Equivalent
• A minimum of 2 years’ law firm experience, preferred

Interested candidates should submit their cover letter, resume, and salary requirements to Human Resources at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.

Schwabe is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation or gender identity. Join us in our mission to deliver exceptional legal services while fostering a supportive work environment for all employees.