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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings

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Client Services Coordinator – Multiple Locations 

Schwabe, Williamson & Wyatt prides itself on bringing value to our clients through exceptional service, legal solutions, education, social and networking events. This position supports the Client Relations team in coordination of firm wide client service programs and initiatives, client events, rankings and awards, project management, and maintaining firm wide affiliations. This tech-savvy coordinator will have proven client service experience, with knowledge of project and event coordination.

Schwabe is a leading Pacific Northwest law firm across four states. We are seeking a team member for this newly created position eager to embrace evolution to better serve our clients. If you like to work hard, be creative, move fast, and have fun, then this is the team for you. 

This position can be located within any region close to one of the Schwabe offices. Schwabe offers a hybrid work environment.

Job Responsibilities:

  • Ensure effective tracking and follow up for our Client Service Interview program.
  • In collaboration with the Client Services Specialist, design, plan and provide logistical event support for select business development events including invitations and communications, pre-event logistics, on-site event staffing and post-event follow-up.
  • Assist with the preparation of event materials and presentations.
  • Assist with maintaining and updating the firms CRM database. Develop appropriate mailing and/or invitation lists, distribute event-associated mailings and track RSVPs and attendance.
  • Facilitate and coordinate client and office specific promotion opportunities, including select rankings and awards.  
  • Support firm-sponsored client entertainment: sporting and concert events including data collection, analysis and reporting.
  • Maintain department’s Intranet page.
  • Provide project management and process development support for large scale team projects.
  • Occasional administrative support for the team.

Job Skills and Competencies:

Successful candidates will be flexible, self-motivated, an independent thinker, detail-oriented and have strong organizational, communication, proofreading and writing skills. Attention to detail, the ability to coordinate multiple tasks simultaneously and work well under pressure in a fast-paced environment is imperative.

  • Project management: Demonstrated project management experience.
  • Client service: Ability to manage multiple projects at once and respond quickly to inquiries so as to serve as an ambassador of superior client service. 
  • Communication skills: Ability to effectively communicate in both verbal and written formats.
  • Work style: Ability to prioritize competing stakeholders and deadlines with a pleasant and professional demeanor. Collaborative and creative.
  • Technical proficiencies: Proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

Education and Experience:

A Bachelor's Degree is required, preferably in marketing, communications or a related field. Experience in a law firm and/or professional services industry is preferred but not required.

Interested and qualified candidates should submit a resume and cover letter ‎to the Hiring Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

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Receptionist/Office Assistant - Anchorage

Schwabe, Williamson & Wyatt has an opening for a full-time Receptionist/Office Assistant in the Anchorage office. This position will be in-person in the office, proof of COVID-19 vaccination is required.

The Receptionist/Office Assistant must deliver excellent internal and external client service in a professional manner.  In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Duties:

  • Responsible for organizing files, creating pleading indexes, closing files and working with the records department.
  • Project support, such as binder creation and document organization, under the supervision of the Legal Assistants and Paralegal.
  • Responsible for conference room set-up, including AV equipment, lunch orders and clean-up.
  • Monthly petty cash reconciliation.
  • Assist the Attorneys with travel arrangements and expense reimbursements.
  • Contact entry into InterAction, assistance with client holiday events and gifts, and coordination of office events such as monthly lunches.
  • Onsite coordination for office repairs and IT issues.
  • Answering the phone and greeting clients and visitors.
  • Performs daily housekeeping tasks such as loading and unloading the dishwasher, brewing coffee, cleaning the conference rooms, stocking the refrigerator, and running errands.
  • Responsible for office supplies to include maintaining paper in the copy machines, ordering supplies, and organizing the supply room and visiting guest offices.
  • Copy and scanning projects.
  • Assist with large mailings.
  • Prepare UPS/FEDEX slips for overnight delivery.

Competencies:

  • Strong customer service skills.
  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp

Education and Experience:

  • High School diploma or GED required and one year of office experience is preferred.  Any satisfactory combination of experience and education will be considered.
  • Experience working in a law firm is a plus.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Litigation Paralegal - Portland

Schwabe, Williamson & Wyatt has an opening for a full-time Paralegal in the Litigation Department in its Portland office. 

This position requires strong computer skills and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment.

Essential Functions:

  • Assist with document production including logging all documents produced and received and maintaining documents in binders or files
  • Coordinate fact investigation (i.e. locate and interview witnesses, site inspection, locate and preserve material evidence)
  • Prepare and respond to document production demands and requests for admission
  • Assist with depositions including compiling and preparing exhibits in preparation for deposition; managing and maintaining depositions, including logging depositions (deponent, date, exhibits received, summaries, errata sheets) and maintaining depositions (including notebooks of mini-transcripts & summaries); and summarizing deposition transcripts
  • Assist with medical records including obtaining records, organizing medical records, compiling notebook of records by provider, numbering medical records, organizing and summarizing medical bills, and assembling notebooks for IME, or for expert review
  • Notebook preparation including medical notebooks, transaction books, deposition preparation notebooks, Arbitration/hearing notebooks and trial notebooks
  • Assist with exhibits to motions including compiling and preparing and designating deposition transcripts, as instructed
  • Assistance with trial preparation including compiling and preparing exhibits, assistance with demonstrative exhibits, deposition designation, and preparing and serving trial Subpoenas
  • Court runs, searching court files, and ordering audio tapes
  • Database work in e-discovery programs such as Relativity to include preparing or facilitating preparation of database, loading deposition transcripts, and searching database or transcripts for words or phrases upon request
  • Ability to bill 1650 hours annually

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • FileSite
  • Intapp
  • Relativity or similar e-discovery software
  • Trial Director

Required Education and Experience:

  • A Bachelor’s degree and/or Paralegal certificate is preferred
  • At least five years of litigation paralegal experience
  • Experience and familiarity with Federal and State Court
  • Any equivalent combination of experience and education will be considered.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Litigation Paralegal - Anchorage

Schwabe, Williamson & Wyatt has an opening for a full-time Paralegal in the Litigation Department in its Anchorage office. 

This position requires strong computer skills and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment.

Essential Functions:

  • Assist with document production including logging all documents produced and received and maintaining documents in binders or files
  • Coordinate fact investigation (i.e. locate and interview witnesses, site inspection, locate and preserve material evidence)
  • Prepare and respond to document production demands and requests for admission
  • Assist with depositions including compiling and preparing exhibits in preparation for deposition; managing and maintaining depositions, including logging depositions (deponent, date, exhibits received, summaries, errata sheets) and maintaining depositions (including notebooks of mini-transcripts & summaries); and summarizing deposition transcripts
  • Assist with medical records including obtaining records, organizing medical records, compiling notebook of records by provider, numbering medical records, organizing and summarizing medical bills, and assembling notebooks for IME, or for expert review
  • Notebook preparation including medical notebooks, transaction books, deposition preparation notebooks, Arbitration/hearing notebooks and trial notebooks
  • Assist with exhibits to motions including compiling and preparing and designating deposition transcripts, as instructed
  • Assistance with trial preparation including compiling and preparing exhibits, assistance with demonstrative exhibits, deposition designation, and preparing and serving trial Subpoenas
  • Court runs, searching court files, and ordering audio tapes
  • Database work in e-discovery programs such as Relativity to include preparing or facilitating preparation of database, loading deposition transcripts, and searching database or transcripts for words or phrases upon request
  • Assist with Alaska state corporate filings and proxy solicitations, including filings with the Division of Corporations and Banking and Securities
  • Legal research
  • Ability to bill 1650 hours annually

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • FileSite
  • Intapp
  • Relativity or similar e-discovery software
  • Trial Director

Required Education and Experience:

  • A Bachelor’s degree and/or Paralegal certificate is preferred
  • At least five years of litigation paralegal experience
  • Experience and familiarity with Federal and State Court
  • Any equivalent combination of experience and education will be considered.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

 


Business Development and Marketing Coordinator - Multiple Locations

This role is an exciting opportunity for the right candidate, as Schwabe has transformed to serve clients by industry. Our understanding of key ‎industry sectors allows us to help clients achieve success through ideas, advice, and exceptional ‎legal counsel. We are looking for someone with a strong work ethic and initiative who is eager to work with us to support the firm’s strategic plan.

Schwabe is a leading Pacific Northwest law firm across four states. We are seeking a new team member with fresh ideas, eager to embrace evolution to better serve our clients, and innovate within the legal marketing and business development fields.

If you like to work hard, be creative, move fast, and have fun, then this is the team for you.

This position can be located within any region close to one of the Schwabe offices. This position will be a mostly remote position with occasional in person meetings at one of our offices in Portland, Seattle, Mountain View, or Anchorage.

The firmwide role will entail working with other team members on the following: 

  • Preparation of pitches and marketing materials
  • Proactive pipeline management
  • Coordinate strategic sponsorships
  • Take the lead in ensuring respective web pages and bios are updated
  • Coordinate client and industry engagement
  • Facilitate client and prospect follow up and project management
  • Assist with firm events and follow up
  • Participate in business planning and goal tracking

Specific Requirements:

  • The ideal Client Relations team member must be a strong team player that shows initiative, is detail-oriented, and is a self-starter, with excellent ‎writing and ‎communication skills.
  • Project management and organizational skills are key to success.
  • Previous sales experience is a plus.
  • Diplomacy, tact and ability to maintain confidentiality.
  • Ability to operate in a fast-paced environment, and to juggle multiple priorities/projects.
  • Bachelor’s degree required

Interested candidates should send their resume and cover letter to recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, or other status protected ‎by law.


Paralegal – Portland, Salem, Vancouver or Seattle

Schwabe, Williamson & Wyatt has an opening for a full-time Paralegal in the Business and Transactions Department in its Portland, Salem, Vancouver or Seattle offices. 

This position requires a minimum of seven years of estate and trust administration legal experience in Oregon, excellent organizational abilities, attention to detail, and the ability to work independently and take ownership over assignments and work product in a fast-paced work environment. The position has substantial client contact as well as interaction with other professionals and court staff on a regular basis.

Essential Functions:

  • Collect, evaluate, maintain and monitor estate and trust assets, income, and expenses.
  • Facilitate asset transfers and distributions.
  • Prepare annual and final accountings along with all supporting documents.
  • Compile tax information and prepare estate tax returns and gift tax returns.
  • Draft estate planning documents.

Competencies:

  • Ability to manage a matter from start to finish, independently and as part of the team.
  • Excellent communication and writing skills.
  • Ability to work effectively under deadlines.

Preferred Computer Skills:

  • Microsoft office suite, including Word, Excel, Outlook
  • Filesite
  • Intapp
  • Estate Works
  • Tax preparation software (Knowledge of GEMS is a plus)

Required Education and Experience:

  • Knowledge of all aspects of estate and trust administration, including preparing and filing all probate and trust administration documents
  • Bachelor’s degree and/or Paralegal certificate is preferred. Any satisfactory combination of experience and education will be considered.
  • Seven years of Estate Planning and Probate Paralegal experience.
  • Experience in drafting estate planning documents.
  • Experience in Washington and California estate and trust administration is a plus.

Interested candidates should send their resume and cover letter to Melissa Tofell, Legal Support Services Manager, at recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎

Christina York, SPHR, SHRM-SCP
Chief Human Resources Officer
cyork@schwabe.com
Direct: 503-796-2467

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