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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work. We seek highly motivated team players who are committed to providing superior client service. From paralegals to legal assistants and administrative staff to office assistants and file clerks, your talent and knowledge will be respected and rewarded at Schwabe.

How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.

Current Openings


Real Estate and Natural Resources Legal Assistant - Seattle

Position Overview

The firm has an opening for a full-time experienced Real Estate and Natural Resources Legal Assistant in the Seattle office. This position requires strong administrative skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter who enjoys a fast-paced, team environment. Schwabe offers a hybrid work environment. Proof of COVID-19 vaccination is required.

Essential Duties:

  • Proofread, convert, format, and edit multiple documents such as contracts, leases, checklists, etc.
  • Perform word processing for a variety of legal documents (leases, amendments, license agreements, etc.)
  • Create shell documents and pleadings via Payne Forms
  • Manipulate PDF’s such as labeling exhibits and compiling signature pages
  • Pull and prepare documents for notebooks
  • Process legal documents for distribution and electronic storage
  • Travel arrangements and scheduling
  • Run conflicts checks and set up new clients and matters
  • Perform administrative work including filing, typing, and special projects
  • Other duties as assigned

Required Skills and Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Adobe
  • Interaction
  • Elite
  • FileSite
  • Intapp

Required Education and Experience:

  • Minimum of five years’ of Legal Assistant/Secretarial experience
  • A high school diploma or GED.
  • Paralegal certificate preferred.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Estate Planning, Probate and Trust/Estate Administration Paralegal – Portland or Vancouver

Position Overview

Schwabe, Williamson & Wyatt is seeking an experienced estate planning and trust/estate administration Paralegal in the Business Department in its Portland or Vancouver offices.  This position requires strong computer skills and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment. Schwabe offers a hybrid work environment. Proof of COVID-19 vaccination is required.

Duties and Responsibilities:

  • Draft wills, trusts, powers of attorney, directive to physicians and other related estate planning documents.
  • Facilitate trust funding and asset transfers and distributions.
  • Manage both simple and complex trust and estate administrations from beginning to end.
  • Prepare and file Court pleadings.
  • Prepare trust and estate annual and final accountings along with all supporting documents.
  • Compile tax information and prepare estate tax returns and gift tax returns.
  • Collect, evaluate, maintain and monitor estate and trust assets, income and expenses.
  • Coordinate various matters with other departments such as title searches, sale of real estate, contribution easements, wrongful death claims, and will contests.
  • Examine and prepare summaries of estate planning documents.

Competencies:

  • Excellent organizational abilities, communication skills, and attention to detail.
  • A desire and ability to take ownership over work assignments and work product.
  • Ability to manage multiple projects, activities and tasks simultaneously.
  • Excellent time management skills.

Education and Experience:

  • A Bachelor’s degree and/or Paralegal certificate is preferred. Any combination of experience and education will be considered.
  • Knowledge of all aspects of the administration of decedent’s estates, trusts, conservatorships and guardianships, including preparing and filing all probate court/estate administration forms.
  • Three years of Estate Planning, trust/estate administration and Probate Paralegal Experience.
  • Experience in Washington and California estate and trust administration is a plus.

Preferred Computer Skills:

  • Microsoft office suite, including Work, Excel, Outlook and Power Point
  • iManage
  • Intapp
  • EstateWorks
  • Tax preparation software (Knowledge of GEMS is a plus)

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Legal Support Services Supervisor – Portland or Seattle

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based ‎on a ‎deep industry focus. With ‎nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎with ‎offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Position Overview

Schwabe has an opening for a full-time experienced Legal Support Services Supervisor. This position reports to the Legal Support Services Manager and can be located in either the Portland or Seattle office. Schwabe offers a hybrid work environment.

The Legal Support Services Supervisor is responsible for assisting with the management of the Legal Assistants, Office Assistants, File Clerks, Receptionist and other support staff and works closely with the Department Heads and Shareholders in Charge to oversee the office operations.

The Supervisor will possess a leadership style that is proactive, positive, and focused on building relationships. Success in this role requires strong emotional intelligence, flexibility, diplomacy and sound judgment. This leader must be able to develop and cultivate relationships, motivate, and gain trust and credibility with attorneys and staff across the firm.

Duties and Responsibilities:

  • Direct and supervise the legal support staff including hiring, promotion, talent development, retention, coaching, merit recommendations, performance evaluations, disciplinary actions and terminations.
  • Manage staff performance and provide coaching through formal and in-formal meetings and feedback.
  • Coordinate and lead regular team meetings with the staff.
  • Provide leadership of staff and work through any conflicts that may arise that affect attorney support to resolution.
  • Maintain adequate staffing levels and oversee workload assignments and workflow.
  • Arrange secretarial coverage to ensure that adequate support is available for timekeepers.
  • Coordinate requests for work assistance with available staff, approve time off requests and any overtime.
  • Assist with attorney integration and onboarding, including accumulating the new attorney, providing adequate support and connecting to firm resources.
  • Work with the Professional Development Director to identify training needs and ensure the appropriate training is provided.
  • Serve on the Paralegal Review Committee to support attorneys and paralegals on work flow, staffing and annual performance reviews.
  • Attend external events and legal professional associations to increase the firm’s visibility in the community.
  • Serve on various committees, as well as formal and informal tasks forces.
  • Coordinate special events and social functions in partnership with the Events Planning Committee and local offices.
  • Collaborate with the Chief Human Resources Officer and Legal Support Services Manager on programs and initiatives.

Knowledge, Skills & Abilities:

  • Excellent oral and written communication skills, including the ability to gain a high level of credibility and instill trust and confidence, and facilitate effective communication with attorneys, leadership and staff.
  • Strong interpersonal skills, including the ability to resolve conflicts with minimal direction.
  • Excellent organizational and analytical skills.
  • Ability to exercise sound judgment, discretion and communicate effectively with a diverse group of attorneys and staff and provide information with courtesy and tact, while safeguarding confidentiality.
  • Must demonstrate high level of emotional intelligence.
  • Ability to motivate, influence and be seen as a trusted advisor.

Education and Experience:

  • Bachelor’s degree in business administration or related field or an equivalent combination of education and/or work experience.
  • Five years of progressively responsible work experience with a law firm is required.
  • Minimum of one year of supervisory experience managing teams.
  • Proficient in Microsoft Office.

Travel:

This job may require occasional travel to other office locations.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Litigation Legal Assistant - Seattle

The firm has an opening for a full-time experienced litigation Legal Assistant in the Seattle office.

This position requires 5+ years of experience with litigation, strong administrative skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter who enjoys a fast-paced, team environment.

Essential Duties:

  • Create shell documents and pleadings via Payne Forms, Word styles and numbering
  • Prepare documents for filing in Washington State Court
  • Read and interpret court rules (Federal, Appellate, and various local rules) to conform filings for jurisdictional accuracy
  • Quote and cite check documents; and prepare tables of authority
  • Pull and prepare documents for notebooks
  • Process legal documents for distribution and electronic storage
  • Travel arrangements and scheduling
  • Run conflicts checks and set up new clients and matters
  • Proofread various types of documents
  • Perform administrative work including filing, typing, and special projects
  • Other duties as assigned

Required Experience and Competencies:

  • Knowledge of Federal and Washington State Court
  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Best Authorities
  • Interaction
  • Elite
  • FileSite
  • Intapp

Required Education and Experience:

  • Minimum of five years’ of Legal Assistant/Secretarial experience
  • A high school diploma or GED.
  • Paralegal certificate preferred.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Marketing and Administration Coordinator‎ - Hybrid

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based ‎on a ‎deep industry focus. With ‎nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎with ‎offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska. We provide a wide range of legal services to our clients through ‎‎‎comprehensive, ‎proactive, and industry-focused advice to help them achieve their goals.

Schwabe is seeking a Marketing and Administration Coordinator with excellent writing and organization skills who is eager to be part of a dynamic team. The Practice Administrator and Development Coordinator works closely with the firm’s Client Relations Department to organize, understand and promote the firm’s practice-based qualifications and experience. This position will also help improve the operations and communication of the firm’s four legal departments. The ideal candidate can interact effectively at various organizational levels and thrives in a fast-paced environment. 

This position can be located within any region close to one of the Schwabe offices. Schwabe offers a hybrid work environment.

Key job responsibilities include:

Marketing and Practice Development 

Work with the firm’s Client Relations Department to support cross-industry service enhancement groups. 

  • Draft and coordinate practice-based awards, nominations, and submissions 
  • Draft and coordinate practice-based pitches, RFP responses, and presentations
  • Monitor, improve and update practice web copy
  • Partner with Events Specialist on practice focused client educational efforts, including eAlerts and events
  • Lead gathering and upkeep of experience database to ensure information is current, consistent, and reliable

Administration and Department Administrative Support 

Support four Department Heads to help them effectively manage their departments.

  • Coordinate Department meetings and assist with agenda and related follow-up items
  • Assist with Department internal communications and reporting 
  • Track progress on attorney transition plans and provide status updates 
  • Assist the Department Heads in meeting and tracking the goals and metrics in their annual business plan 
  • Monitor and report department workflow availability 
  • Own the updating of Department pages on the firm’s intranet 

Education and Experience:

  • A bachelor’s degree in a related field required
  • At least two years of comparable work experience in administration, practice development; legal experience and client service experience, a plus
  • Project management, prioritization, and organizational skills are crucial to success. 

Interested and qualified candidates should submit a resume and cover letter ‎to the Hiring Manager at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, or other status protected ‎by law.


Litigation Paralegal – Anchorage

Schwabe, Williamson & Wyatt has an opening for a full-time Paralegal in the Litigation Department in its Anchorage office. 

This position requires strong computer skills and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment.

Essential Functions:

  • Assist with document production including logging all documents produced and received and maintaining documents in binders or files
  • Coordinate fact investigation (i.e. locate and interview witnesses, site inspection, locate and preserve material evidence)
  • Prepare and respond to document production demands and requests for admission
  • Assist with depositions including compiling and preparing exhibits in preparation for deposition; managing and maintaining depositions, including logging depositions (deponent, date, exhibits received, summaries, errata sheets) and maintaining depositions (including notebooks of mini-transcripts & summaries); and summarizing deposition transcripts
  • Assist with medical records including obtaining records, organizing medical records, compiling notebook of records by provider, numbering medical records, organizing and summarizing medical bills, and assembling notebooks for IME, or for expert review
  • Notebook preparation including medical notebooks, transaction books, deposition preparation notebooks, Arbitration/hearing notebooks and trial notebooks
  • Assist with exhibits to motions including compiling and preparing and designating deposition transcripts, as instructed
  • Assistance with trial preparation including compiling and preparing exhibits, assistance with demonstrative exhibits, deposition designation, and preparing and serving trial Subpoenas
  • Court runs, searching court files, and ordering audio tapes
  • Database work in e-discovery programs such as Relativity to include preparing or facilitating preparation of database, loading deposition transcripts, and searching database or transcripts for words or phrases upon request
  • Assist with Alaska state corporate filings and proxy solicitations, including filings with the Division of Corporations and Banking and Securities
  • Legal research
  • Ability to bill 1650 hours annually

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • FileSite
  • Intapp
  • Relativity or similar e-discovery software
  • Trial Director

Required Education and Experience:

  • A Bachelor’s degree and/or Paralegal certificate is preferred
  • At least five years of litigation paralegal experience
  • Experience and familiarity with Federal and State Court
  • Any equivalent combination of experience and education will be considered.

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎

Christina York, SPHR, SHRM-SCP
Chief Human Resources Officer
cyork@schwabe.com
Direct: 503-796-2467

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