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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings


Office Assistant - Portland

The firm is seeking a full-time Office Assistant in the Portland office.  This individual will ‎provide support to the secretaries, paralegals, and attorneys in the Intellectual Property Department.

The Office Assistant must deliver excellent internal and external client service in a pleasant and professional manner.  In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Functions:

  • Responsible for organizing files, creating pleading indexes, closing files and working with the records department.
  • Contact entry into Interaction
  • Drafting correspondence shells
  • Process invoices for payment and check requests
  • Travel arrangements
  • Prepare expense reimbursements
  • Project support under legal assistant or paralegal supervision
  • Errands such as delivery of documents to opposing counsel
  • Electronic file management, including saving emails to Filesite
  • Transcription
  • Scanning incoming mail and dispersing to the legal assistants or saving to Filesite
  • Copy and scanning projects
  • Assist with mailing large mailings
  • Prepare UPS/FEDEX slips for overnight delivery

 

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills and can make decisions quickly

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp


Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Knowledge Management Solutions Analyst - Portland

Schwabe, Williamson & Wyatt, a leading Pacific Northwest law firm, is seeking an experienced Knowledge Management Solutions Analyst in the Portland, OR office. This position is responsible for developing and maintaining systems needed to support and further the objectives of the Knowledge Management (KM) department, firm, and our clients, through collaboration and innovation. This position is full-time and will report to the Director of Knowledge Management.

Duties and Responsibilities:

  • Lead and provide primary support for the firm’s collaboration dashboards (HighQ). With direction from the KM Director and Innovation Lab, design site architecture, collaborate with document automation specialist and/or litigation support specialist on best practices for building a site, ideate on data visualization options, build all site components, test, provide content support, lead training, archive sites and content as needed, and provide lead technical support system-wide, collaborating with IT as needed.
  • Electronic resources management for KM systems including design, build, implementation, training, maintenance, and logins. Provide access control either through single sign-on or IP authentication, and troubleshooting including but not limited to, integrated library system (EOS), reference tracking system (REFTracker), all legal and business research resources and subscriptions, and department document management system (iManage).
  • Provide intranet support for KM including design, development, testing, content support and ongoing maintenance. Collaborate with IT on best practices, ensuring content is stable, well designed, effective to use, up-to-date, and properly maintained.
  • In collaboration with other departments, design, develop, and support other database systems as assigned.
  • Catalog and classify all materials in the collection, regardless of format, ensuring accuracy and compliance with national and local standards for bibliographic control. Establish cataloging and classification policies for department materials.
  • Educate attorneys and staff in the use of research and related resources, and participate in the ongoing maintenance and training of courses offered in our Learning Management Software.
  • Assist the KM Director with administrative responsibilities as assigned.
  • Support and market the KM initiatives and participate in special projects.
  • Provide backup coverage for other KM Staff, including but not limited to:
    • Provide reference services including document delivery, selection of appropriate resources, interlibrary loans, and other reference tasks as assigned.
    • Coordinate ordering of requested resources.
    • Generate packages of background information on potential individual and business clients, evaluate risk, and make recommendations based on established guidelines and procedures.

Knowledge, Skills and Abilities:

  • Must possess a thorough knowledge of systems and databases as normally acquired through a Master's degree in library/information science.
  • Proficient with web, intranet/extranet and database design and application technologies; experience with SQL required; knowledge of HighQ strongly preferred.
  • Proficiency with standard web browser display and application technologies (HTML, XML, CSS, JavaScript, XSLT), including usability, accessibility and cross-browser compatibility.
  • Understanding of Dublin Core or similar metadata initiatives and applications.
  • Ability to apply LC classification schemes and knowledge of AACR2, RDA, LC subject headings, MARC, and other library standards; experience with public access catalogs and OCLC – knowledge of EOS strongly preferred.
  • Knowledge of basic legal reference resources and excellent online research skills including Lexis, Westlaw, Bloomberg, courts and dockets, business and corporate databases, public records databases, and other online and internet resources.
  • Proficient with multiple personal computer applications, especially Microsoft Office.
  • Highly dependable, punctual, and able to provide high-quality service in a fast-paced environment; highly developed service orientation.
  • Ability to work independently with minimal supervision and as a team member.
  • Excellent organizational and analytical skills; must have the ability to retain and manage a high level of detail.
  • Must be able to quickly prepare and deliver written and verbal reports to attorneys, staff, and management.

Travel:

This job may include interoffice travel for in person training sessions and relationship building. Currently due to COVID, there is no travel requirements at this time.

Qualifications

  • Master’s degree in library/information science from a graduate program accredited by the American Library Association, or an equivalent combination of education and experience that ensures the ability to perform the essential job functions.
  • Experience with web, intranet, and extranet/collaboration dashboard design and application technologies, preferably in a corporate or law firm environment.
  • Proficiency with standard classification and cataloging rules and procedures.
  • Excellent research skills.
  • Computer/internet skills with proficiency in MS Office and Adobe Acrobat and use of various online research databases.
  • Excellent verbal and written communication skills.

How to Apply:

Interested candidates should submit their cover letter and resume to Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎vision, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

 

 


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎

Christina York, SPHR, SHRM-SCP
Chief Human Resources Officer
cyork@schwabe.com
Direct: 503-796-2467

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