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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work. We seek highly motivated team players who are committed to providing superior client service. From paralegals to legal assistants and administrative staff to office assistants and file clerks, your talent and knowledge will be respected and rewarded at Schwabe.

How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.

Current Openings

Estate Planning, Probate and Trust/Estate Administration Paralegal – Portland or Vancouver

File Clerk/Receptionist – Portland

Position Overview

Schwabe, Williamson & Wyatt has an opening for a full-time File Clerk/Receptionist in the Portland office. File Clerk duties include inserting paperwork into existing files, keeping correspondence current and in chronological order, organizing and indexing pleadings, creating inserts for other materials to be filed, and searching for missing files. Projects could include working on large cases where documents need to be numbered and organized into binders, and articles of reference that need to be copied and indexed into binders. The Receptionist will deliver excellent internal and external client service in a pleasant and professional manner while greeting clients and visitors to the firm. This position will be in-person in the office, Monday through Friday, 8:00 am to 5:00 pm.

Essential Functions:

  • Responsible for organizing files, creating pleading indexes, closing files, and working with the records department
  • Process invoices and submit check requests for payment
  • Project support under legal assistant or paralegal supervision
  • Errands such as delivery of documents to opposing counsel and the courthouse
  • Electronic file management, including saving emails to Filesite, our document management system
  • Scan incoming mail and disperse to the legal assistants or saving to Filesite
  • Copy and scanning projects
  • Assist with large mailings
  • Prepare UPS/FEDEX slips for overnight delivery
  • Answer and direct phone calls
  • Greet clients and visitors
  • Organize and schedule conference room appointments
  • Log deliveries and pick-ups
  • Coordinate and order catering for lunches and events
  • Schedule Zoom meetings
  • Handling parking validations as well as HVAC requests for the office

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Excellent time management skills
  • Strong written and oral communication skills

Education and Experience:

A high school diploma or GED is required. One year of work experience in an office setting is preferred. 

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • FileSite
  • Intapp

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Office Assistant - Portland

Position Overview

Schwabe, Williamson & Wyatt is seeking a full-time Office Assistant in the Portland office.  This individual will ‎provide support to the legal assistants, paralegals, and lawyers in the Business Department. This position will be in-person in the office. ‎

The Office Assistant must deliver excellent internal and external client service in a pleasant and professional manner.  In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Functions:

  • Responsible for organizing files, creating pleading indexes, closing files and working with the records department.
  • Contact entry into Interaction
  • Drafting correspondence shells
  • Data entry into Estate Works
  • Witness at estate planning client signing meetings
  • Process invoices for payment and check requests
  • Travel arrangements
  • Prepare expense reimbursements
  • Project support under legal assistant or paralegal supervision
  • Errands such as delivery of documents to opposing counsel
  • Electronic file management, including saving emails to Filesite
  • Transcription
  • Scanning incoming mail and dispersing to the legal assistants or saving to Filesite
  • Copy and scanning projects
  • Assist with mailing large mailings
  • Prepare UPS/FEDEX slips for overnight delivery
  • Back-up reception

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills and can make decisions quickly

Education and Experience

A high school diploma (or equivalent) is required. Two years of work experience in an office setting is preferred.

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • 3E
  • FileSite
  • Intapp
  • Estate Works

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Estate Planning, Probate and Trust/Estate Administration Paralegal – Portland or Vancouver

Position Overview

Schwabe, Williamson & Wyatt is seeking an experienced estate planning and trust/estate administration Paralegal in the Business Department in its Portland or Vancouver offices.  This position requires strong computer skills and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter who enjoys a fast paced, team environment. Schwabe offers a hybrid work environment. Proof of COVID-19 vaccination is required.

Duties and Responsibilities:

  • Draft wills, trusts, powers of attorney, directive to physicians and other related estate planning documents.
  • Facilitate trust funding and asset transfers and distributions.
  • Manage both simple and complex trust and estate administrations from beginning to end.
  • Prepare and file Court pleadings.
  • Prepare trust and estate annual and final accountings along with all supporting documents.
  • Compile tax information and prepare estate tax returns and gift tax returns.
  • Collect, evaluate, maintain and monitor estate and trust assets, income and expenses.
  • Coordinate various matters with other departments such as title searches, sale of real estate, contribution easements, wrongful death claims, and will contests.
  • Examine and prepare summaries of estate planning documents.

Competencies:

  • Excellent organizational abilities, communication skills, and attention to detail.
  • A desire and ability to take ownership over work assignments and work product.
  • Ability to manage multiple projects, activities and tasks simultaneously.
  • Excellent time management skills.

Education and Experience:

  • A Bachelor’s degree and/or Paralegal certificate is preferred. Any combination of experience and education will be considered.
  • Knowledge of all aspects of the administration of decedent’s estates, trusts, conservatorships and guardianships, including preparing and filing all probate court/estate administration forms.
  • Three years of Estate Planning, trust/estate administration and Probate Paralegal Experience.
  • Experience in Washington and California estate and trust administration is a plus.

Preferred Computer Skills:

  • Microsoft office suite, including Work, Excel, Outlook and Power Point
  • iManage
  • Intapp
  • EstateWorks
  • Tax preparation software (Knowledge of GEMS is a plus)

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

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Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎


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