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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings


Business Information & Research Librarian/Analyst

Schwabe, Williamson & Wyatt is seeking an experienced full-time Business Information & Research Librarian/Analyst. This position provides research and reference services for the firm’s attorneys and staff and assists users in the selection of research tools, as part of the Research & Library Services (RLS) team, in conjunction with the Knowledge Management (KM) Department.

This position can be located within any of our office locations. This position will start out full-time working from home due to COVID-19. As state and local officials allow, our offices will open back up and this position will be required to work in part or in full in a Schwabe office. Our offices are located in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

 Essential Functions:

  • Conduct research on current and prospective clients, competitors, and industries, in preparation for client meetings, RFPs, or similar activities.
  • Perform public records research, and make recommendations regarding potential clients in support of business/client development.
  • Prepare company, individual, industry, and other market analysis reports.
  • Monitor and create alerts for legal, regulatory, company or industry information.
  • Conduct legal reference and research including in-depth information retrieval, evaluation, and synthesis.
  • Educate attorneys and staff in the use of research and related resources, and participate in the ongoing maintenance and training of courses offered in our Learning Management Software (LMS).
  • Coordinate interlibrary loans, perform cite-checking of briefs and memos, and prepare legislative histories, bibliographies, and guides.
  • Contribute to collection development by identifying, evaluating and ordering resources.
  • Generate, assemble and deliver packages of background information on potential individual and business clients including selected company filings and presentations, executive biographies, criminal and/or civil filings, credit reports (businesses only), lawsuits, government documents, news articles, and other relevant material.
  • Synthesize and evaluate risk of potential client and make recommendation based on established guidelines and procedures.
  • Support and market the knowledge management initiatives and participate in special projects.
  • Assist as requested with audit procedures.
  • Provide backup coverage for other KM Staff.

 Competencies:

  • Highly dependable, punctual, and able to provide high-quality service in a fast-paced environment; highly developed service orientation.
  • Ability to work independently with minimal supervision and as a team member.
  • Excellent organizational and analytical skills; must have the ability to retain and manage a high level of detail.
  • Interpersonal skills necessary to communicate effectively with a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
  • Must be able to quickly prepare and deliver written and verbal reports to attorneys, staff, and management.
  • Must demonstrate high level listening skills.
  • Initiative and creativity strongly desired.

 Required Education and Experience:

  • Master’s degree in library/information science from a graduate program accredited by the American Library Association, or an equivalent combination of education and experience that ensures the ability to perform the essential job functions. Must possess a thorough knowledge of information systems and databases as normally acquired through a Master's degree in library and information science.
  • Knowledge of legal reference resources and online research skills including Lexis, Westlaw, Bloomberg/BNA, Accurint, D&B, OJIN, business and corporate databases, public records databases, and other online and internet resources.
  • Willingness to learn and stay current on the most effective legal research methods, strategies, teaching, and learning theories.
  • Must be able to understand and apply terminology commonly used by practicing attorneys.
  • Must be able to understand and follow law office procedures.
  • Knowledge of privacy laws and regulations is preferred.
  • 2+ years of legal research experience, law firm experience highly preferred.
  • Proficient with MS Office Suite, Adobe, and various online databases.

 Work Environment:

 This job operates in a professional office environment and routinely uses standard office equipment. Ability to retrieve and distribute print volumes, push and pull carts of books, equipment, and packages weighing up to 40 pounds and ability to retrieve and replace objects from shelves of up to 7-8 feet high.

 Interested and qualified candidates should submit a cover letter and resume ‎to Alana Carson, Director of Knowledge Management, at Recruiting@schwabe.com.‎

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, gender expression or other status protected ‎by law.


File Clerk

Schwabe, Williamson & Wyatt has an opening for a full-time File Clerk in the Portland office. Duties include inserting paperwork into existing files, keeping correspondence current and in chronological order, organizing and indexing pleadings, creating inserts for other materials to be filed, and searching for missing files. Projects could include working on large cases where documents need to be numbered and organized into binders, and articles of reference that need to be copied and indexed into binders.

 Essential Functions:

  • Responsible for organizing files, creating pleading indexes, closing files, and working with the records department
  • Process invoices and submit check requests for payment Project support under legal assistant or paralegal supervision
  • Errands such as delivery of documents to opposing counsel and the courthouse
  • Electronic file management, including saving emails to Filesite, our document management system
  • Scan incoming mail and disperse to the legal assistants or saving to Filesite
  • Copy and scanning projects
  • Assist with large mailings
  • Prepare UPS/FEDEX slips for overnight delivery
  • Be a witness for essential signing meetings

 Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Excellent time management skills
  • Ability to handle multiple tasks under pressure
  • Strong written and oral communication skills

 Education and Experience:

A high school diploma (or equivalent) is required. Two years of work experience in an office setting is preferred. 

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite

We offer a competitive compensation and benefits package including medical, dental, life and disability insurance, 401(k) Profit Sharing, transit benefits, tuition reimbursement and more.

Qualified and interested candidates should send their resume and cover letter to Melissa Tofell, Legal Support Services Manager, at recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, gender expression or other status protected ‎by law.

 


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎

Christina York, SPHR, SHRM-SCP
Human Resources Director
cyork@schwabe.com
Direct: 503-796-2467

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