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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings


Real Estate & Natural Resources Legal Assistant - Portland

The firm has an opening for a full-time experienced Legal Secretary/Assistant in its Real Estate & Natural Resources Department in the Portland office.

This position requires 5+ years of experience with real estate law, strong secretarial skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter with a positive attitude who enjoys a fast-paced, team environment.

Essential Duties:

  • Proofread, convert, format, and edit multiple documents such as contracts, leases, checklists, etc.
  • Perform word processing for a variety of legal documents (leases, amendments, license agreements, etc.)
  • Process legal documents for distribution and electronic storage
  • Travel arrangements and scheduling
  • Run conflicts checks and set up new clients and matters
  • Perform administrative work including filing, typing, and special projects
  • Other duties as assigned

Competencies:

  • High level of proficiency in word processing and redline/compare document programs
  • Knowledge of all aspects of real estate and leasing
  • Ability to manage multiple projects, activities, and tasks simultaneously
  • High level of organizational skills
  • Excellent verbal and written communications
  • Excellent time management skills and can make decisions quickly

Preferred Computer Skills:

  • Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp Time Entry and File Open
  • DocsCorp/CompareDocs

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Accounting/Billing Specialist – Portland

Schwabe, Williamson & Wyatt has an opening for a full-time experienced Accounting/Billing Specialist in the Portland office.

The position requires 3+ years of experience in accounting, billing, and collections, and strong computer skills and a high level of organization, accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter who enjoys a fast paced, team environment.

Additional skills include:

- Strong analytical, organizational, and data management skills.

- Ability to communicate effectively with attorneys, staff, and team members regarding commitments, deadlines, challenges and requests.

- Ability to deliver a high standard of customer service in a fast-paced environment.

- Ability to prioritize and handle multiple tasks simultaneously.

- Working knowledge of accounting principles.

- Excellent data entry skills.

- Strong math and proofreading skills.

- Law Firm or Professional Services experience a plus.

- High school diploma/GED

Preferred Computer Skills:

- Proficient with Microsoft Excel

- Enterprise/3E financial system a plus and/or time and material billing experience a plus.

Interested candidates should submit their cover letter and resume to Director of Accounting Liz Russell, at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Office Manager - Seattle

Schwabe, Williamson & Wyatt has an opening for a full-time Office Manager in its Seattle Office.

The Seattle Office Manager is responsible for directly managing the office’s Legal Secretaries, Office Assistants, Receptionist and other support staff and works closely with the Partner in Charge (PIC) to oversee the office operations. The Manager also acts as a liaison between the office and Ricoh support services.

The Manager will possess a leadership style that is proactive, positive, and focused on building relationships. Success in this role requires strong emotional intelligence, flexibility, diplomacy and sound judgment. This leader must be able to develop and cultivate relationships, motivate, and gain trust and credibility with attorneys and staff across the firm.

Duties and Responsibilities:

  • Direct and supervise the legal support staff including hiring, promotion, talent development, merit recommendations, performance evaluations, disciplinary actions and terminations.
  • Manage staff performance and provide coaching through formal and in-formal meetings and feedback.
  • Provide leadership of staff and work through any conflicts that may arise that affect attorney support to resolution.
  • Arrange secretarial coverage to ensure that adequate support is available for timekeepers.
  • Coordinate requests for work assistance with available staff; approve time off requests and any overtime.
  • Maintain adequate staffing levels and metrics.
  • Work closely with PIC and Client Relations to manage daily operations in the office including events and celebrations, client service events and other functions as requested.
  • Work with the Assistant General Counsel of the Seattle office when assisting attorneys’ with ethical obligations under the rules of professional conduct as necessary.
  • Annual budget planning with the input of the PIC in regards to specific office needs.
  • Work with Talent Acquisition and Integration Director to assist with attorney recruiting such as greeting candidates and assisting with the summer associate program as needed.
  • Assist with attorney integration and onboarding, including accumulating the new attorney, providing adequate support and connecting to firm resources.
  • Work with the Professional Development Director to identify training needs and ensure the appropriate training is provided.
  • Develop relationships with firm leadership including Department Heads, Industry Group Leaders and other department Managers.
  • Partner with the Legal Support Services Manager on Paralegal management to include reviewing weekly timesheet entries, assisting with paralegal training initiatives, new hire onboarding, and cross-office support.
  • Participate in the Paralegal Review Committee to support attorneys and paralegals on work flow, staffing, and annual performance reviews.
  • Attend external events and legal professional associations to increase the firm’s visibility in the community.
  • Serve on various committees, as well as formal and informal tasks forces. This may include the Paralegal Review Committee, Women’s Initiative, Event Planning Committee, SchwaBE Well and the Seattle Charitable Giving Committee.
  • Coordinate and lead regular meetings with the staff.
  • Attend and provide updates at the quarterly shareholder meetings.
  • Coordinate special events and social functions for the office in partnership with the Events Planning Committee and PIC.
  • Collaborate with the HR Director and Legal Support Services Manager on programs and initiatives.
  • Coordinates and approves request for outside use of Schwabe office space.

Knowledge, Skills & Abilities:

  • Excellent oral and written communication skills, including the ability to gain a high level of credibility and instill trust and confidence, and facilitate effective communication with key stakeholders and staff.
  • Strong interpersonal skills, including the ability to resolve conflicts with minimal direction.
  • Excellent organizational and analytical skills.
  • Ability to exercise sound judgment, discretion and communicate effectively with a diverse group of attorneys and staff and provide information with courtesy and tact, while safeguarding confidentiality.
  • Possess a general understanding and working knowledge of the requirement of a legal office under the rules of professional conduct.
  • Must demonstrate high level of emotional intelligence.
  • Ability to motivate, influence and be seen as a trusted advisor.

Education and Experience:

  • Bachelor’s degree in business administration or related field or an equivalent combination of education and/or work experience.
  • Five years of progressively responsible work experience with legal or other professional service organizations is required, experience in a supervisory capacity is strongly preferred.
  • Proficient in Microsoft Office.

Travel:

This job may require occasional travel to other office locations.

Interested candidates should submit their cover letter and resume to HR Director, Christina York, at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Estate and Trust Administration Paralegal – Portland, Salem, or Bend

Schwabe, Williamson & Wyatt is seeking an experienced Paralegal in its Portland, Salem, or Bend office.

The position requires a minimum of 7 years of estate and trust administration legal experience in Oregon, excellent organizational abilities, communication skills, attention to detail, and a desire and ability to take ownership over work assignments and work product in a fast-paced and busy work environment.

Job Responsibilities:

  • Position requires substantial client contact as well as contact with other professionals and court staff.
  • Collect, evaluate, maintain and monitor estate and trust assets, income, and expenses.
  • Facilitate asset transfers and distributions.
  • Prepare annual and final accountings along with all supporting documents.
  • Compile tax information and prepare estate tax returns and gift tax returns.
  • Experience in drafting estate planning documents.
  • Experience in Washington estate and trust administration is a plus.

Desired skills:

  • Knowledge of all aspects of estate and trust administration, including preparing and filing all probate and trust administration documents.
  • Ability to manage a matter from start to finish, independently and as part of the team.
  • Excellent communication and writing skills.
  • Ability to work effectively under deadlines.

Preferred Computer Skills:

  • Microsoft office suite, including Word, Excel, Outlook
  • EstateWorks
  • Tax preparation software (Knowledge of GEMS is a plus)

A Bachelor’s degree and/or Paralegal certificate is preferred.  Any satisfactory combination of experience and education will be considered.

Schwabe, Williamson & Wyatt offers competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, and transit ‎subsidy.

Interested and qualified candidates should submit a cover letter and resume ‎to Melissa Tofell, Legal Support Services Manager, at Recruiting@schwabe.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Office Assistant - Portland

The firm is seeking a full-time Office Assistant in the Portland office.  This individual will ‎provide support to the secretaries, paralegals, and attorneys in the Business and Transactions Department.‎

The Office Assistant must deliver excellent internal and external client service in a pleasant and professional manner.  In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.

Essential Functions:

  • Responsible for organizing files, creating pleading indexes, closing files and working with the records department.
  • Contact entry into Interaction
  • Drafting correspondence shells
  • Data entry into Estate Works
  • Process invoices for payment and check requests
  • Travel arrangements
  • Prepare expense reimbursements
  • Project support under legal assistant or paralegal supervision
  • Errands such as delivery of documents to opposing counsel
  • Electronic file management, including saving emails to Filesite
  • Transcription
  • Scanning incoming mail and dispersing to the legal assistants or saving to Filesite
  • Copy and scanning projects
  • Assist with mailing large mailings
  • Prepare UPS/FEDEX slips for overnight delivery

Competencies:

  • Ability to manage multiple projects, activities and tasks simultaneously
  • High level of organizational skills
  • Highly developed verbal and written communications
  • Excellent time management skills and can make decisions quickly

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
  • Interaction
  • Elite
  • FileSite
  • Intapp
  • Estate Works

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

 


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎

Christina York, SPHR, SHRM-SCP
Human Resources Director
cyork@schwabe.com
Direct: 503-796-2467