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Professional Staff

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a ‎great place to work. We seek highly motivated team players who are committed to providing superior ‎client service. From paralegals to legal assistants and project managers to office assistants and file ‎clerks, your talent and knowledge will be respected and rewarded at Schwabe. ‎

Current Openings


Docketing Specialist – Portland

Schwabe, Williamson & Wyatt in Portland has an immediate opening in its Docketing department for a full time Docketing Specialist. The specialist will handle calendaring in a wide array of practices, with a primary focus on litigation docketing. The position, which reports to the Docketing Supervisor, offers the opportunity to work in a fast paced, challenging, and friendly environment.

Examples of Duties:

  • Enter dated events into the firm’s docketing software (CompuLaw).
  • Update and/or remove outdated docketed events as necessary.
  • Review and verify information prior to input into docketing software.
  • Apply knowledge of court rules to analyze court documents and incoming docket requests to determine appropriate calendaring.
  • Provide docket reports on a scheduled and as-needed basis.
  • Perform research of court rules and communicate findings with legal staff as requested.
  • Maintain record of work performed in the firm’s document management system.


Minimum Qualifications, Knowledge, Skills and Abilities:

  • At least two years of experience working in a legal services environment (preferably litigation, ideally litigation docketing).
  • Knowledge of Oregon civil court rules, USDC-OR, bankruptcy, appellate, and other state’s jurisdictions (especially Washington and California).
  • Knowledge of CompuLaw or other docketing software a plus.
  • Proficiency in Microsoft Office.
  • Excellent computer and research skills, including data entry and online court rules research.
  • Proven attention to detail and accuracy, coupled with strong organizational skills.
  • Ability to communicate clearly and professionally with attorneys, paralegals, legal assistants, management, and co-workers.
  • Highly dependable with ability to provide excellent customer service under continuous workload and daily deadlines.
  • Two years of college or a combination of education and experience that ensures the ability to perform the job.


Interested and qualified candidates should direct their cover letter and resume to the Docketing Supervisor at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Records Clerk – Portland

Schwabe, Williamson & Wyatt is seeking a Records Clerk to ‎work in the Portland office.‎

Under the supervision of the Records Manager, the successful candidate will provide staff assistance in the Records Department by performing file maintenance and updating file records, as well as recording retention and file closure. The Records Clerk performs data entry and general clerical duties required in the operation of the Records Department.

Essential Functions:

  • Works on client files in Records Department by creating and distributing new files at request of attorneys or secretaries; closes files according to the firm’s retention policies and procedures.
  • Performs data entry work by updating information on client-matter files and deleting outdated records where appropriate; verifies accuracy of data entry by comparing computerized output to source documents; transcribes and updates information from other sources to computerized records.
  • Processes automated and manual client intake and records forms; assigns client and matter numbers.
  • Performs other duties as required including, but not limited to: maintenance of will safes, organization of file banks, maintenance of statistics and logs, assisting attorneys and secretaries by responding to telephone and e-mail inquiries.
  • Operates various types of office equipment including laser printers, color label printers, photocopier, and fax machine.

Additional skills include:

  • Possesses the interpersonal skills necessary to communicate with a diverse group of attorneys and staff, and to handle all dealings with professionalism, courtesy, and tact.
  • Reading and comprehension skills of a high school graduate are required. Ability to file correspondence, data, and legal documents accurately and systematically in accordance with department procedures. Ability to enter data and text using a standard computer keyboard. Ability to learn software database programs.  Ability to cooperate with co-workers in accomplishing the goals and deadlines of the department. 
  • Ability to retrieve and distribute materials weighing up to 35 pounds and ability to retrieve and replace objects from shelves 8 feet high (using step stool) in aisles which are 27.5 inches wide.

A high school diploma (or equivalent) is required. Two years of responsible and verifiable work experience in general office or clerical environment. An equivalent combination of experience and training that ensures the ability to perform the work may substitute for the above. 

Interest and qualified candidates should submit a resume and cover letter to Karole Kellam, Records ‎Manager, ‎at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Office Assistant – Portland

Schwabe, Williamson & Wyatt has an opening for a full-time Office Assistant to ‎work in the Portland office. The position requires a minimum of one-year business office experience. This individual will ‎provide support to the secretaries and paralegals on the Employment team.

Duties may include:

  • Scheduling meetings
  • Entering contacts into InterAction (CRM)
  • Drafting correspondence shells
  • Processing invoices for payment and check requests
  • Arranging travel
  • Preparing expense reimbursements
  • Supporting projects under legal assistant or paralegal supervision
  • Running errands, such as delivery of documents to opposing counsel
  • Managing electronic files, including saving emails to Filesite
  • Scanning incoming mail and dispersing to the legal assistants or saving to Filesite
  • Copying and scanning projects
  • Assisting with mailing large mailings
  • Preparing UPS/FEDEX slips for overnight delivery

The ‎position requires the abilities to learn and utilize computer software, follow instructions carefully, accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned. The successful candidate will have good communication skills and the ‎ability to work with a varied group of professional employees. ‎

Interested and qualified candidates should submit a resume and cover letter to Melissa Tofell, Legal ‎Support Services Manager, ‎at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Corporate Paralegal – Portland

Schwabe, Williamson & Wyatt is seeking an experienced Corporate Paralegal in its Portland office.

The position requires a minimum of three years of corporate legal experience. Excellent computer and writing skills are required. The individual in this position must be organized and detail oriented with a high level of accuracy, must possess the ability to work efficiently and independently, and must display good communication skills and the ability to work with a varied group of people at all times. A pleasant demeanor, tact, the ability to manage stress, and a great client service attitude are essential.

Desired skills:

  • Drafting documents such as those used in entity formation and maintenance of corporations and LLCs and assignments of interest.
  • Preparation of UCC filings and UCC search requests.
  • Familiarity with the IRS, SEC, Secretary of State, and licensing agencies.
  • Other responsibilities may include assisting with due diligence for mergers and acquisitions; organizing and maintaining corporate documentation; assisting with federal and state securities filings, and assisting with preparation of closing binders and document sets for distribution.
  • Familiarity with health care organizations, nonprofits, and charitable organizations preferred.
  • Ability to manage a matter from start to finish, independently and as part of the team.
  • Excellent communication and writing skills.
  • Ability to work effectively under deadlines.

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook

A Bachelor’s degree and/or Paralegal certificate is preferred.  Any satisfactory combination of experience and education will be considered.

Interested and qualified candidates should submit a cover letter and resume ‎to Melissa Tofell, Legal Support Services Manager, at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Estate and Trust Administration Paralegal – Seattle

Schwabe, Williamson & Wyatt is seeking an experienced Paralegal in its Seattle office.

The position requires a minimum of five years of estate and trust administration legal experience in Washington, excellent organizational abilities, communication skills, attention to detail, and a desire and ability to take ownership over work assignments and work product in a fast-paced and busy work environment.

Desired skills:

  • Knowledge of all aspects of estate and trust administration, including preparing and filing all probate court/estate administration documents.
  • Ability to manage a matter from start to finish, independently and as part of the team.
  • Excellent communication and writing skills.
  • Ability to work effectively under deadlines.
  • Experience working with clients substantially as well as communicating with other professionals and court staff.
  • Ability to collect, evaluate, maintain and monitor estate and trust assets, income, and expenses.
  • Ability to facilitate asset transfers and distributions.
  • Familiarity with preparing annual and final accountings along with all supporting documents.
  • Knowledge of compiling tax information and preparing estate tax returns and gift tax returns.
  • Experience in drafting simple wills and other estate planning documents is a plus.
  • Experience working with family business entities, including filing annual reports and maintaining Minute Books is a plus.

Preferred Computer Skills:

  • Microsoft Office suite, including Word, Excel, Outlook
  • EstateWorks
  • Tax preparation software

A Bachelor’s degree and/or Paralegal certificate is preferred.  Any satisfactory combination of experience and education will be considered.

Interested and qualified candidates should submit a cover letter and resume ‎to Heather Kelly Stephen, Seattle Office Manager, at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.


Contact Us


Erika Hayes
HR Manager
ehayes@schwabe.com
Direct: 503-796-2995‎