Representing Schwabe…

Experience the Schwabe Way!

We seek highly motivated team players committed to continuous improvement, collaboration, and superior client service. Our legal professionals are critical in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.

Schwabe is a hybrid workplace that offers equal balance, promoting diversity and equity in the legal community and the community at large.

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.

How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.

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Estate Planning Legal Assistant / Receptionist – Salem Office

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Position Overview

Schwabe, Williamson & Wyatt is seeking a full-time Legal Assistant/Receptionist in the Salem office. This individual will provide support to paralegals, and lawyers. This position will be in-office from 8:00 am – 5:00 pm, Monday through Friday.

The Legal Assistant must deliver excellent internal and external client service in a professional manner. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned.

This position requires 3+ years of experience with business, corporate, and estate planning law, strong secretarial skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter with a positive attitude who enjoys a fast paced, team environment.

Responsibilities include:  ‎

• Schedule appointments and keep calendar for attorney
• Responsible for opening and organizing files, creating indexes, closing files and working with the records department
• Reception duties, including greeting clients and guests, answering phone calls
• Work with team on case management
• Create estate planning portfolios and coordinate delivery to client
• Assist with meeting preparation
• Proofread, convert, format, and edit multiple documents such as trusts, wills, checklists, etc.
• Create shell documents, such as letters to clients
• Prepare documents for binders
• Knowledge of all aspects of estates, trusts, and probate
• Email transmittal of correspondence, and other documents
• Transmitting documents by Sharefile and DocuSign
• Assist with day to day operations of the office, which may include maintaining/ordering office supplies, as well as coordinating office repairs with facilities manager
• Errands such as delivery of documents to another office
• Electronic file management, including saving emails to iManage
• Assist with copy and scanning projects
• Assist with large mailings, prepare UPS slips for overnight delivery
• Handle and trouble-shoot audio/video conference systems
• Other duties as assigned

Competencies:

• Ability to manage multiple projects, activities and tasks simultaneously
• High level of organizational skills
• Highly developed verbal and written communications
• Excellent time management skills and can make decisions quickly
• High attention to detail
• Warm, friendly, professional demeanor
• Comfortable greeting new people daily

Preferred Computer Skills:

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• Interaction
• IManage
• Intapp
• EstateWorks
• Zoom

Interested candidates should submit their cover letter, resume, and salary requirements to Jody Waterman, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Conflicts Attorney – Portland or Seattle office

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Position Overview

The Conflicts Attorney will identify, analyze, and resolve conflicts with respect to new matters and parties, pursuant to the applicable Rules of Professional Conduct. The Conflicts Attorney will review all conflict reports, communicate with originating lawyers and staff members regarding their analysis, prepare consent letters, and file executed consent letters.

This role will work closely with the Firm’s Director of Intake and Records, General Counsel, Centralized Intake Committee, and other Firm leadership.

Responsibilities include:  ‎

• Analyze and resolve conflicts of interest for new matters and parties.
• Communicate with originating lawyers regarding conflicts of interest.
• Research and investigate and potential conflicts to determine whether consent can be obtained pursuant to the applicable Rules of Professional Conduct.
• Work with originating lawyers to obtain consent for disclosures necessary to request informed consent.
• Consult with General Counsel or their designee, as needed.‎
• ‎Document decisions on conflicts where appropriate and the issues by recording notes or other written memoranda.‎
• ‎Draft conflict waiver correspondence and consents for review of requesting attorney and ‎the General Counsel.‎
• ‎Research and assist with resolving conflicts pertaining to potential lateral hiring. 
• Evaluate and implement client/matter screens and former-client notices, in coordination with Records staff members, in order to minimize or avoid disqualification as a result of an otherwise imputed conflict of interest.
• Update and propose edits to Firm templates for documenting engagements and informed consent.
• Perform other tasks as delegated by the General Counsel or their designee regarding client engagements, conflicts of interest, Firm training, and the applicable Rules of Professional Conduct.‎

Desired Knowledge, Skills, and Abilities:

• Requires a juris doctor degree from an ABA accredited law school
• Deep understanding of the Rules of Professional Responsibility
• Minimum of three years of conflicts experience or equivalent
• Active member in good standing of the Oregon State Bar and the state bar in which the Conflicts Attorney resides
• Strong skills in legal research and writing
• Technology proficiency with familiarity with Intapp Conflicts, Intapp Open, Intapp Walls, and Intapp Terms
• Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with our without notice.

Interested candidates should submit their cover letter and resume to Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

Annual salary range $110,000 – $160,000 depending on experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Knowledge Management Coordinator – Portland or Seattle office

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Position Overview

Schwabe is seeking a full-time Knowledge Management (KM) Coordinator to work out of our Portland or Seattle office. This position will work a hybrid work schedule and be in office Tuesday – Thursday with work from home days on Monday & Friday. Individuals working out of Seattle will have occasional travel to the Portland office.

The KM Coordinator will provide administrative, research, and technical support to the KM department. Advancing the development and maintenance of Schwabe processes and systems designed to improve and distribute firm knowledge and experience. Key functions provide support for public records research, KM software access, and departmental accounting.

Essential Functions:  ‎

• Provide support for department financial accounting procedures: maintain accurate record of firm-wide investment in legal, technical, business, forms, and all other department subscriptions and licenses; manage invoice payment processing and record expenses in firm expense management systems; reconcile invoice differences with vendors; process initial client billing.
• Aid in generating packages of background information on potential individual and business clients, evaluate associated risks, and make recommendations based on established guidelines and procedures.
• Electronic resources management for KM systems, including maintenance and logins. Provide access control and troubleshooting, including but not limited to, integrated library system (EOS), reference tracking system (REFTracker), all legal and business research resources and subscriptions, and department document management system (iManage).
• Provide reference services including document delivery, password maintenance, interlibrary loans, and other reference tasks as assigned.
• Assist with research and library maintenance including ordering materials, processing, arranging and re-shelving collection materials, filing, and assist with withdrawal of print items.
• Actively contribute to a culture of valuing and leveraging the firm’s knowledge by assisting with training, marketing, communications, and other tasks as assigned.
• Provide the KM team and wider business with relevant data to identify areas for improvement or general updates on the firms’ use of resources.
• Provide backup coverage for other department staff.
• Assist the Director with additional administrative responsibilities as assigned.

Education and Experience:

• Exceptionally high attention to detail and follow-through.
• Excellent organizational and analytical skills.
• Ability to effectively prioritize and execute tasks with frequent interruptions.
• Display comfort, interest, and proficiency with multiple computer applications.
• Ability to clearly and accurately write procedures for processes and tasks performed.
• Demonstrate ability to communicate status of multiple projects to multiple parties.
• Highly dependable, punctual, and able to provide high-quality service in a fast-paced environment; highly developed service orientation.
• High level of job ownership and accountability.
• Initiative, creativity, and a sense of humor strongly desired.
• Ability to work independently with minimal supervision and collaboratively as a valued team member.

Interested candidates should submit their cover letter and resume to Laurie Daley, Director of Knowledge Management at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

Salary range for this position is $48,000 – $60,000 depending on experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Office Assistant – Portland

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Position Overview

Schwabe, Williamson & Wyatt is seeking a full-time Office Assistant in the Portland office.  This individual will ‎provide support to legal assistants, paralegals, and lawyers, as well as back up coverage to the receptionist. This position is in-person, Monday through Friday, 8:00 am to 5:00 pm.

  ‎

The Office Assistant must deliver excellent internal and external client service in a professional manner.  In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter who enjoys a fast-paced, team environment. This position over the next year will be working closely with our Facilities Manager during the office moves and remodel of our current location. During the office moves, there will be a period where working on the weekends will be necessary.

Essential Functions:  ‎

• Pull and prepare documents for trial and hearing notebooks
• Assist with printing and assembly of large print requests
• Contact entry into Interaction
• Create shell documents and correspondence
• Scan and process third party vendor invoices
• Travel arrangements
• Prepare expense reimbursements
• Project support under legal assistant or paralegal supervision
• Errands such as delivery of documents to opposing counsel
• Electronic file management, including saving emails and legal documents to our document management system
• Transcription
• Scan incoming mail and disperse to legal assistants or save electronically
• Copy and scanning projects
• Assist with large mailings
• Prepare UPS/FEDEX slips for overnight delivery
• General back-up reception duties, including greeting clients and guests, answering and directing phone calls
• Setting up office supplies
• Wiping down desks or other furniture
• Moving boxes or other equipment from floor to floor
• Working closely with Facilities Manager to assist with a variety of tasks during relocation of offices and floors
• Ability to lift up to 40lbs.
• Other duties as assigned

Competencies:

• Ability to manage multiple projects, activities and tasks simultaneously
• High level of organizational skills
• Strong verbal and written communication skills
• Excellent time management skills
• Critical thinking skills

Education and Experience:

A high school diploma (or equivalent) is required. Two years of work experience in an office setting is preferred.

Preferred Computer Skills:

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• Interaction
• Elite 3E
• iManage/Work 10
• Intapp
• Concur

Interested candidates should submit their cover letter and resume to Jody Waterman, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.