Representing Schwabe…

Experience the Schwabe Way!

We seek highly motivated team players committed to continuous improvement, collaboration, and superior client service. Our legal professionals are critical in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.

Schwabe is a hybrid workplace that offers equal balance, promoting diversity and equity in the legal community and the community at large.

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.

How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.

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Receptionist/Office Assistant – Seattle

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based ‎on a ‎deep industry focus. With ‎nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎with ‎offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Position Overview

Schwabe, Williamson & Wyatt is seeking a full-time, in-office Receptionist/Office Assistant in the Seattle office. The Receptionist/Office Assistant will deliver excellent internal and external client service in a pleasant and professional manner. In addition to greeting clients and visitors to the firm, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full ‎variety of projects. The Receptionist/Office Assistant will possess a high level of organizational skills; the ability to handle multiple tasks under pressure; strong written and oral communication skills; and the ability to communicate interpersonally with everyone in a professional manner. This position will be in-person in the office, Monday through Friday, 8:00 am to 5:00 pm.

Essential Functions:

• Answer and direct phone calls
• Greet clients and visitors, oversee visitor check-in portal
• Organize and schedule conference room appointments
• Log deliveries and pick-ups
• Coordinate and order catering for lunches and events
• Schedule Zoom meetings
• Coordinate the activities in conference rooms
• Handle and trouble-shoot audio/video and video conference systems‎
• Maintain schedules for visiting attorney offices
• Contact entry into InterAction
• Drafting correspondence shells
• Process invoices for payment and check requests
• Travel arrangements
• Prepare expense reimbursements
• Provide project support under legal assistant or paralegal supervision
• Electronic file management, including saving emails to Filesite
• Transcription
• Opening, scanning, and processing incoming mail or saving to Filesite
• Scanning projects

• Handling parking validations as well as HVAC requests for the office
• Maintain facilities and work with supply, maintenance, and service vendors
• Assist accounting department by maintaining petty cash and assisting with trust checks

Competencies:

• Excellent customer service skills
• Strong written and oral communication skills
• Ability to manage multiple projects, activities and tasks simultaneously
• High level of organizational skills
• Excellent time management skills

Preferred Computer Skills:

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• Interaction
• 3E
• FileSite
• Intapp

Education and Experience

• High School diploma or GED required and one year of office experience.  Any satisfactory combination of experience and education will be considered.
• Experience working in a law firm is a plus.

Interested candidates should submit their cover letter and resume to Human Resources.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.