Representing Schwabe…
… contributing to achieve our collective potential. Where talent and knowledge are respected.
Experience the Schwabe Way!
We seek highly motivated team players committed to continuous improvement, collaboration, and superior client service. Our legal professionals are critical in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.
Schwabe is a hybrid workplace that offers equal balance, promoting diversity and equity in the legal community and the community at large.
Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.
How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.
Senior Accounting Specialist – Portland
About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.
Position Overview
Reporting to the Accounting Manager, supporting timekeepers, multiple accounting team members, and the firm by performing a variety of accounting tasks. Portions of the responsibilities of this position may change over time. Initially, the position will be focused on billings for 25% to 75% of a month. Accounting payable tasks will also represent a meaningful commitment of time.
The Accounting Specialist is responsible for a variety of tasks to support the firm’s accounting department. This role will support our AR, AP and billing teams.
This is a full-time position, working out of the Portland office at least 3 days a week with flexibility to work remote on Monday & Friday.
Responsibilities include:
- Billing, including processing, editing and billing incoming proformas
- Initial e-billing setup as needed
- Electronically submit e-billed invoices, track and follow up on rejections
- Identify and resolve billing inaccuracies and deficiencies
- Perform accounts payable tasks and backup accounts payable as needed
- Spreadsheet creation and maintenance
- Prepare status reports, as needed
- Prepare and execute complex billings, including billings with multiple discounts
- Maintain technical knowledge by attending educational workshops; review publications and remain current with product information for all released software configurations
- General accounting duties
- Problem-solve computer and system issues
- Assist in developing process improvement checklists and manuals for specific practice areas.
- Assist Accounting Manager and Director of Accounting with projects as needed
Desired Knowledge, Skills, and Abilities:
- Seven plus years of experience in meaningful billing or billing supervision experience
- Excellent data entry skills
- Advanced MS Excel experience
- High level of organization, accuracy and attention to details
- Law firm experience and/or 3E/Elite Enterprise Time and Billing a plus
- Ability to turn work around quickly
- Possess strong oral and written communication skills
- Ability to communicate effectively with attorneys, staff and team members regarding commitments, deadlines, challenges and requests
- Ability to deliver a high standard of customer service
- Self-starter who enjoys a fast paced, team environment
- Ability to prioritize and handle multiple tasks simultaneously
- Working knowledge of accounting principles
- High school diploma/GED
Interested candidates should submit their cover letter and resume to Accounting Manager Loraine Sarnacki at Recruiting@schwabe.com
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.
Receivables Specialist – Portland
About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.
This position will be located in our Portland office. This role will work in the Portland office 3 days per week with options to work remote Monday & Friday.
Responsibilities include:
- Accurately process payments from multiple sources daily
- Perform extensive research and inquiry necessary to process a portion of the daily payments
- Promptly process refund and book transfer requests
- Respond to incoming calls and email messages for receivables team
- Assist in processing appeals for reductions made on invoices
- Maintain accurate receipt records
- Assist Accounts Receivable team as needed
- Research and resolve account discrepancies in a timely manner
- Learn various technology platforms
- Multi-task various duties
- Spreadsheet creation and maintenance
- Assist in developing process improvement checklists and manuals for specific practice areas
- Resolve and appeal issues with reduced e-bills while meeting required deadlines
- Assist with other projects as needed
Desired Knowledge, Skills, and Abilities:
- Efficient multitasking and time management skills
- Excellent verbal and written communication skills
- Strong analytical, quantitative, critical thinking and problem-solving skills
- Strong interaction with senior management
- Work independently, manage multiple priorities, and work well under pressure
- Communication skills such as listening and conveying information effectively, leadership skills and being service oriented
- High level of organization, accuracy and attention to details
- Ability to deliver a high standard of customer service in a fast-paced environment
- High school diploma/GED
- Degree in business administration, accounting preferred or equivalent work experience
- Proficient with Microsoft Office and advanced knowledge of accounting software
- Working knowledge of accounting principles
Interested candidates should submit their cover letter and resume to Accounting Manager Loraine Sarnacki at Recruiting@schwabe.com
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.
Accounting/Billing Specialist – Portland area
About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.
This position will be located in our Portland office (open to Vancouver). This role will work in the Portland or Vancouver office 3 days per week with options to work remote Monday & Friday.
Responsibilities include:
- Compile and process a high volume of attorney bills to clients on a monthly basis
- Review and edit proformas in response to the attorney and secretary requests
- Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic billing statements, in a timely manner
- Submit invoices electronically and assist in resolving issues that might arise
- Creation and maintenance of billing department spreadsheets
- Review and verify accuracy of billing supporting documentation as required
- Research and respond to inquiries regarding billing issues and problems
- Identify and resolve billing inaccuracies
- Create billing schedules and various other billing analyses as needed
- Respond to internal and external inquiries in a timely manner
- Maintain technical knowledge by attending educational workshops & reviewing industry publications
- Remain current with up-to-date product information for all accounting software in use
- Assist with special projects as needed
- Perform other duties as assigned
Desired Knowledge, Skills, and Abilities:
- Three plus years of experience in accounting/billing
- Law Firm experience highly preferred
- Strong computer skills and proficiency with Microsoft Excel
- High level of organization, accuracy and attention to details
- Ability to complete tasks efficiently
- Possess strong oral and written communication skills
- Ability to communicate effectively with attorneys, staff and team members regarding commitments, deadlines, challenges and requests
- Ability to deliver a high standard of customer service in a fast-paced environment
- Ability to work independently while working in a team environment
- Ability to prioritize and handle multiple tasks simultaneously
- Working knowledge of accounting principles
- Excellent data entry skills
- Enterprise/3E financial systems a plus and/or time and material billing experience a plus
- High school diploma
Interested candidates should submit their cover letter and resume to Accounting Manager Loraine Sarnacki at Recruiting@schwabe.com
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.
Senior Lawyer Talent Acquisition Coordinator - Seattle
About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.
Position Overview
Join our high-energy team! Reporting to the Senior Director of Talent Acquisition & Integration, the Senior Lawyer Talent Acquisition Coordinator will be responsible for providing administrative support for the firm’s lawyer recruiting and integration efforts, including the Summer Associate Program.
This is a full-time position, working out of the Seattle office at least 3 days a week, with flexibility to work remote on Monday and Friday. Core hours for the position are 8:30 a.m. to 5:30 p.m., sometimes requiring more than 40 hours per week, particularly during the summer months.
Responsibilities include::
- Update and produce data related to lawyer recruiting, schedule meetings, create and maintain applicant files, make travel arrangements, process evaluations and reimbursements, and other duties as assigned
- Coordinate interview schedules and compile and distribute interviewer evaluations
- Assist with recruitment of law students for the firm’s Summer Associate and Fellowship programs. Some examples: prepare informational and promotional items for students, and organize interview schedules
- Support the firm’s Summer Associate program, which includes coordinating logistics of the annual program such as orientation, travel, training, and social events
- Manage communication regarding bar exam registration, bar review course registration, and bar stipends for new lawyers
- Work with HR and the Professional Development team on orientation and training activities for new lawyers
- Maintain positive communication and working relationships with internal and external clients; observe confidentiality of personnel, firm matters, and candidates
- Provide support to the Hiring and Lateral Integration Committees
- Represent Schwabe at industry recruiting events, and represent Schwabe’s Talent Acquisition team at internal firm events
Desired Knowledge, Skills, and Abilities:
- 3+ years of experience in recruitment and staffing, preferably in a law firm setting or other professional services field
- Experience coordinating events
- Excellent verbal & written communication skills; ability to work effectively with a variety of internal and external clients
- Ability to be self-directed and handle multiple priorities and work effectively under varying time lines
- Strong planning, organizational, and analytical skills
- Interpersonal skills necessary to communicate effectively with a diverse group of lawyers, law students, and staff; and provide information with courtesy and tact, while safeguarding confidentiality
- Strong communication, including business writing and documentation
- Skilled in Microsoft Office, particularly Outlook calendaring; experience managing information databases
- Ability to be a strategic thinker, to be efficient, a self-starter, articulate, calm, reasonable, a good listener, creative, positive, and results-oriented
- Must be able to understand and follow law office procedures, and have the ability to operate general office equipment efficiently
- Availability for occasional travel to the firm’s other office locations and Northwest law school campuses is required
Interested candidates should submit their cover letter and resume to the Senior Director of Talent Acquisition & Integration at Recruiting@schwabe.com.
Salary range for this role is $62,000 – $68,000, depending on experience.
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.
Benefits
MEDICAL / DENTAL INSURANCE
- Regence Blue Cross Blue Shield
- Kaiser
- Moda
LIFE & DISABILITY INSURANCE
- Long Term Disability
- Group Term Life / AD&D
VOLUNTARY INSURANCE
- Vision Insurance
Short-Term Disability Insurance - Pet Insurance
- Identity Theft Insurance
FLEXIBLE SPENDING
- Health Care Account
- Dependent Care Account
RETIREMENT
- 401 (K) Elective Deferral Plan Features
- Diverse investment options
- Model portfolios
- Roth 401(k)
- Individual planning assistance
- Employer Profit Sharing
PERKS
- Auto/Home/Renter Insurance
- Travel Insurance
EMPLOYEE ASSISTANCE
- Free, confidential counseling
COMMUTE
- Parking Benefits
- Transit Subsidy
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, or other status protected by law.
Important Note to Legal Search Consultants & Third-Party Job Posting Boards: While we sometimes receive submissions of candidates from third-party legal search firms, our posting of open positions on our website does not authorize search firms or other third parties to solicit candidates on the firm’s behalf directly. Candidates shall be referred only with prior authorization from the firm’s Director of Talent Acquisition and Integration for attorney positions. If you have any questions concerning our placement policies or wish to discuss a potential working relationship with the firm, don’t hesitate to get in touch with Schwabe’s Recruiting Department.
Schwabe comprises more than 160 lawyers and over 200 staff from diverse backgrounds—giving back to their communities, doing great legal work for amazing clients, and representing their communities at Schwabe.
Improving access to justice and providing legal services to underserved and disadvantaged.
Alishia Young
Chief HR Officer
503-796-3774
Email
Erika Hayes
HR Manager
503-796-2995
Email